Purchasing Admin

We are looking for a Purchasing Admin to handle the day-to-day procurement administration for our F&B and hospitality operations from purchase requests and purchase orders to vendor follow-up, price comparison, and delivery documentation.

Key Responsibilities

• Process purchase requests from outlets and departments into purchase orders in Odoo
• Source and compare prices from multiple vendors; maintain an up-to-date price list
• Follow up with vendors on order confirmation, delivery schedule, and shortages
• Verify incoming goods against PO and delivery order; report discrepancies immediately
• Maintain vendor master data, contact list, and payment terms in the system
• Prepare daily/weekly purchasing reports and monthly spend recap
• Handle logistics coordination for deliveries to island locations (boat schedule, porter, timing)

Qualifications

• D3/S1 in any field — Management, Accounting, Business Administration, or Hospitality preferrenced
• Experience with Odoo or other ERP systems (Purchase/Inventory module) is a strong plus
• Background or internship experience in F&B or Hospitality is a strong plus
• High attention to detail numbers, units, and quantities must be right the first time
• Good communication skills for dealing with vendors and internal teams
• Bahasa Indonesia fluent; basic English for vendor and system use

Comfortable working in a dynamic environment, willing to be placed in Gili Air, North Lombok

Skills: Office Administration, Microsoft Office, Google Docs, Administration, Organizational Skills, Customer Service, Google Sheets, Data Entry, Microsoft Outlook, Microsoft Excel