Tender and Proposal Administrator
Your tasks
Purpose of the role We are seeking a motivated and detail-oriented Tender Executive to support and manage the end-to-end tendering process. The ideal candidate is familiar with Singapore government tender procedures, proficient in Microsoft Word, and possesses a strong willingness to learn, contribute ideas, and improve internal processes.
- Prepare, review, and submit tender documents in compliance with requirements and deadlines
- Manage the full tender lifecycle, including document compilation, formatting, and submission
- Liaise with internal stakeholders to gather necessary information for tender responses
- Ensure all tender documents are complete, accurate, and aligned with client specifications
- Review and amend formatting of DHI Proposals and Reports ahead of key submissions
- Maintain proper documentation and records of submitted tenders
- Monitor tender portals (eg GeBIZ) for new opportunities, updates, and clarifications
- Track and disseminate daily tender alerts, highlighting relevant opportunities to internal stakeholders
- Support post-submission clarifications and follow-ups as required
- Monitor DHI Singapore’s general company email address, and disseminate proposal requests, contractual documents and other correspondence to the relevant DHI staff
- Work with team members to ensure Company and Project-Specific Insurances are in place and renewed in a timely manner, and that competitive quotations for new project-specific insurance is provided in time for tender submissions (where needed)
- Support and cover for other members of the Proposal and Tender Admin team during planned or unplanned absences
- Identify areas for improvement in tender processes and workflows, and proactively suggest enhancements
Requirements
Experience & Knowledge
- Diploma or Degree in Business Administration, Engineering, or a related field
- 3 to 5 years of experience in tender preparation or related roles
- Familiarity with Singapore government tendering processes and platforms (e.g., GeBIZ)
- Proficient in Microsoft Word; strong document formatting skills are essential
- Excellent attention to detail and organizational skills
- Strong communication and coordination abilities
- Self-motivated, proactive, and eager to learn
- Positive attitude with a willingness to contribute ideas for continuous improvement
Preferred Attributes
- Ability to work under tight deadlines and manage multiple submissions
- Team player with a collaborative mindset
- Analytical thinker with a problem-solving approach