HR Analyst

Your tasks

ESSENTIAL JOB FUNCTIONS Key Outputs Measurements / Performance Indicators

Payroll

• Process and administer payroll system reporting and processing of payroll for 100+ employees
• Manage Time and Attendance system and timecards for additional temporary staff
• Monitor time & attendance of all employees; provide periodic time & attendance reports to leaders; notify HR Manager for any time & attendance issues.
• Reconcile and audit various payroll-related activities, investigate variances, and recommend corrective actions
• Manage year-end tax filing and process for all payroll adjustments
• Compiles statistical and payroll data from a variety of sources to create reports for both internal and external purposes
• Researches discrepancies of payroll information and/or documentation (e.g. time sheets, leave time, salary
• Manage Time and Attendance system and timecards for additional temporary staff
• Monitor time & attendance of all employees; provide periodic time & attendance reports to leaders; notify HR Manager for any time & attendance issues.
• Reconcile and audit various payroll-related activities, investigate variances, and recommend corrective actions
• Manage year-end tax filing and process for all payroll adjustments
• Compiles statistical and payroll data from a variety of sources to create reports for both internal and external purposes
• Researches discrepancies of payroll information and/or documentation (e.g. time sheets, leave time, salary, supplements, etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing
• Responsible to respond to UI, garnishment and employment verifications & etc. in a timely manner
• Payroll processing must be on time with zero mistakes each period.
• Reports must be made timely and accurately
• Audit trail must be in place and transparency in all transactions is required.
• Make automate and independent judgment and decisions for any payroll issues

Benefits

• Coordinate Benefit processing
• Maintain group benefits data and prepare regular benefits reports
• Reconcile and audit benefits insurance invoices monthly
• Assist auditors for the purpose of providing supporting documentation and /or information on internal process that is required for audit
• Work with 401(k) and annual census
• Research and respond to inquiries relating to payroll issues. Take appropriate action to identify and resolve problems. Works closely with Human Resources Management team.
• Monitor and maintain controls for the flexible benefits program and tax-sheltered annuities
• Accurate insurance billing and timely employee enrollment data transmission
• Efficient audits that require no additional resources and excellence in audit results
• Resolve benefits problems independently with vendors in a timely manner.

HRIS

• Support improvement of payroll system; or data transfer or implement process if new HRIS is implemented
• Maintain HRIS System and run periodic reports to ensure data accuracy; resolve any discrepancies with HR team
• Resolve HRIS system issues, updates, changes, and system integrity
• Work closely with technical departments to implement process improvements, test system changes, and lead and/or collaborate on special projects
• Timely and accurate updates to the HRIS to ensure that the system is a strong support tool for the HR and executive management team.
• Timely provide accurate reports as needed

ADDITIONAL RESPONSIBILITIES

• Responsible for maintaining absolute confidentiality relative to employee personal data and matters
• Provides information as requested to employees, supervisors, internal and external auditors or other personnel by referring to policies, rules, regulations or procedures or by researching files for information
• Other duties or projects as assigned by the HR Manager

Requirements

EDUCATION & EXPERIENCE

• Bachelor’s degree in business administration or related discipline from an accredited college required
• Certified Payroll Professional (CPP) recommended but not required
• 1-2 years of experience as a Payroll & Benefits Analyst or related profession for a mid-size multi-state company
• Experience using HRIS platforms such as Dayforce, ADP, Kronos, etc.

KNOWLEDGE & SKILLS

• Good knowledge of payroll procedures and administration. Well versed with standard payroll concepts, practices and procedures
• Familiar with applicable Federal, State and Local laws and regulations related to payroll function including, but not limited to, FLSA, ACA
• Computer proficiency and technical aptitude with the ability to utilize MS Word and Excel and various payroll and time keeping systems
• Familiarity with HRIS systems and able to run ad hoc reports are required
• Must be detail-oriented and organized, able to prioritize tasks
• Must be able to work discreetly and maintain confidential information
• Must be a fast learner and able to work in a fast paced work environment
• Strong analytical skills with the ability to understand, evaluate and make judgment on the related matters
• Exceptional problem solving skills and customer service skills
• Confident, independent action, initiative, and sense of urgency
• Strong sense of ownership; ability to make independent decisions and take responsibility of them

Other

Additional Information KEY INTERNAL RELATIONSHIPS

• HR
• Accounting
• Operations
• Department Managers and Supervisors

KEY EXTERNAL RELATIONSHIPS

• HRIS vendor
• Insurance broker and vendors
• Temporary Staffing vendors
• Various service vendors