Bilingual English Executive Assistant (M/F)

Job Description:

The position is carried out in the immediate environment of the Head of the Industrial Orientations Service (SOI) and with all the sub-directorates and offices of the SOI, and in relation with the secretariats of the other directorates of the DGA. Ensure the optimization of managers' time: -Filter telephone calls, including in English, and assess their importance/urgency, -Manage the Head of Service's agenda and its real-time optimization (integration of unforeseen events), -Schedule/prioritize appointments, -Plan/organize meetings and travel. Prepare files and assist managers in the steering of the Service: -Monitor changes in the entity's environment to update ongoing files, -Compile file backgrounds and monitoring tools, -Control access to files and ensure their integrity (discern the degree of confidentiality of information according to the interlocutor), -Process/assign protected and non-protected incoming/outgoing mail, -Verify the formal compliance of documents and files submitted for signature. Contribute to the accessibility and circulation of information within the entity: -Provide synthetic oral reports on the latest significant events, -Choose the distribution circuit according to the nature of the information to be relayed, -Harmonize operating methods among the entity's secretaries. -Conduct delegated actions under the authority of the Head of Service.

Profile Description:

The main skills expected for the position are as follows: -answering the phone in English; -agenda management and appointment management; -mastery of office tools, administrative writing, and secretarial techniques; -initiative, autonomy, interpersonal skills, and sense of teamwork; -organization and method.