Administrative Specialist (m/f/d) (Secretary)

blista is a nationwide competence center for people with blindness and visual impairment. With a secondary school (Gymnasium), decentralized residential groups distributed throughout Marburg, a diverse range of Montessori offerings, and a rehabilitation facility, blista offers a comprehensive range of education and information for people of all ages.

The Zentrum für Barrierefreiheit supports barrier-free communication and inclusive media design, and the Deutsche Blinden-Mediathek enables access to educational media for learners with blindness and visual impairment. The Zentrum für berufliche Bildung prepares individuals for future-proof occupations with modern training and retraining programs. The Beratungs- und Schulungszentrum as well as the Beratungsstelle für Menschen mit Taubblindheit und Hörsehbehinderung offer specialized support and guidance.

Become part of our team at the Zentrum für Barrierefreiheit (ZfB) as an Administrative Specialist (m/f/d) in full-time as soon as possible!

We look forward to receiving your application by 10.09.2026.

Your Profile

• Completed commercial training or a comparable qualification
• Ideally several years of professional experience in administration or the service sector
• Strong organizational and coordination skills and a structured way of working
• Good verbal and written communication skills
• Willingness to learn new database systems and digital tools (some are in-house developments)
• Willingness to learn the basics of Braille
• Interest in topics of accessibility as well as willingness to undergo professional further training
• Good English skills in speaking and writing
• Very good knowledge of Microsoft Office
• Careful, reliable, and independent way of working
• Ability to work in a team and strong communication skills

Your Tasks

• Processing all orders of the ZfB, from quotation to invoicing (in cooperation with the department head).
• Preparation of administrative documents, monitoring project billing, and maintaining an overview of the processing status of orders (in cooperation with the department head).
• Coordination of all orders from the departments of the ZfB (Digitale Barrierefreiheit, Hörmedien, Braille-Druckerzeugnisse, and tactile media production) - in cooperation with the department head.
• Competent point of contact and customer consultation for inquiries regarding the production of Braille products and tactile media
• Organization and ensuring efficient administrative processes in our central office for information and consultation, maintenance of customer data in databases
• Participation in quality assurance and the further development of administrative processes
• Organization and structured filing of documents in compliance with data protection regulations, as well as support in procurement processes
• Coordination of the department's mail dispatch, as well as audio and Braille books
• Professional handling of general correspondence

We Offer

• 30 days of paid vacation per year

Additionally, December 24th and December 31st are paid days off if they fall on a working day.

• Fair pay according to the collective agreement for the public service
• Special payments (Christmas bonus / performance-related pay)
• On-site cafeteria & kiosk
• Sports and health offers
• Flexible working hours
• Company events
• Pleasant working atmosphere
• Good opportunities for training and further education
• Subsidy for capital-forming benefits (Vermögenswirksame Leistungen)
• Deferred compensation (Entgeltumwandlung)
• Additional company pension scheme
• Sabbatical
• Job-Ticket within the RMV tariff area (with a co-payment)

Includes the option to take an accompanying person and children with you after 7 PM and all day on Saturdays, Sundays, and public holidays.

• JobRad leasing
• Parking facilities (with a co-payment)
• Good location and good connections to public transport

15 minutes on foot to Marburg Hauptbahnhof and 5 minutes on foot to the nearest bus stops.

• Varied and wide-ranging areas of responsibility
• Thorough induction/onboarding