Project Coordinator

Role Overview The ProjectCoordinator supports the Interior Designer-in-Charge in overseeing renovationprojects from site coordination to documentation control. This role requiresstrong site management skills, disciplined paperwork, familiarity withSingapore renovation processes, and strict adherence to payment-based workprogression. Candidates with own transport (motorcycle or car) are preferreddue to frequent site visits. Key Responsibilities Project Execution & Payment-Based Work Control Oversee renovation works strictly in accordance with payment milestones and agreed percentages. Ensure work execution follows company policy, including but not limited to: Up to 20% work completion only after first payment is received Up to 50% work completion only after third payment is received Immediate work stoppage if final payment is not received, except for agreed and approved scope

Monitor payment status closely and coordinate with management before releasing further works. Prevent over-commitment or over-execution beyond the payment received. Ensure subcontractors are scheduled and released strictly based on payment clearance. Site Coordination & Subcontractor Management Conduct regular site visits to oversee workmanship, progress, and sequencing. Coordinate and supervise subcontractors to ensure works follow approved drawings and timelines. Prepare, issue, and track work orders to subcontractors. Identify site issues, design clashes, or improvement opportunities and proactively report or propose solutions. Work closely with the Interior Designer-in-Charge on site coordination, changes, and improvements. Reporting, Paperwork & Filing Discipline Prepare and submit clear progress updates and site reports to management. Maintain neat, accurate, and complete documentation, including: Quotations Work orders Variation orders Invoices HDB / MCST forms Permits and approvals

Ensure all documents are properly filed in both softcopy and hardcopy, following company SOP strictly. Update drawings, approvals, and records promptly to avoid discrepancies. AutoCAD, Drawings & Technical Support Able to read, understand, and interpret AutoCAD drawings accurately. Assist the Interior Designer by: Making minor drawing adjustments Updating drawings based on site conditions or approved changes Ensuring latest versions are properly saved, named, and filed

Ensure all drawing updates follow company drawing standards and filing structure. Compliance & Professional Standards Be well-versed in Singapore renovation regulations and terminology. Ensure works comply with approved drawings, safety requirements, and regulatory guidelines. Uphold integrity, accuracy, and professionalism in all submissions and site coordination. Client & Issue Handling Support the Interior Designer in handling client queries, concerns, and complaints professionally. Reinforce company policies on payment, work progress, and scope control when required. Assist in resolving site issues calmly and efficiently. Work Ethics & Initiative Demonstrate reliability, responsibility, and accountability for assigned projects. Take initiative to flag risks, delays, payment issues, or site problems early. Able to work independently with minimal supervision and collaborate effectively with the team. Follow SOPs, workflows, and management instructions strictly. Requirements Porfessional/Diploma or equivalent experience in Interior Design, Renovation, or Construction-related fields. Strong familiarity with Singapore renovation processes, terminology, and site practices. Experience coordinating subcontractors and renovation works. Proficient in AutoCAD or similar design software. Strong organisational and documentation skills with attention to detail. Able to manage multiple projects without compromising paperwork or site control. Calm, logical problem-solver when handling site or client issues. Responsible, proactive, and disciplined in following payment-based work controls. Own transport (motorcycle or car) preferred. Sales-driven mindset or interior design exposure is an advantage. Salary $2,500 – $3,500 (commensurate with experience) Workplace Address 140 Paya Lebar Road AZ@Paya Lebar Singapore 409015 Working Hours Monday – Friday: 10:00am – 7:00pm Saturday: 10:00am – 2:00pm