Secretary

Your tasks

The position serves as an office management specialist under the supervision of a Deputy Assistant Secretary (DAS). This position is responsible for relieving a DAS of the administrative details involved in managing the daily activities of the offices overseen.

• Performs a wide variety of administrative tasks/functions to successfully run and smooth the management of the office.
• Makes travel arrangements, arranges and schedules visits, makes transportation and hotel reservations, and notifies organizations and officials to be visited.
• Receives calls, greets visitors, and directs staff members to contacts needing their attention or action.
• Manages office logistics and paper flow/requests from other offices requiring DAS-level review are fulfilled on a timely basis.
• Serves as an informal communication link between the DAS and overseen offices.

Requirements

Applicants must meet all the required qualification requirements described below by the closing date of this announcement. NOTE: Applicants must meet time-in-grade and time after competitive appointment requirements, by the closing date of this announcement. Time-In-Grade Requirements: Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade restrictions, per 5CFR 300, Subpart F. Applicants must have one (1) year of specialized experience equivalent to the GS-08 grade level in the Federal service. Specialized experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform the duties of the position and is typically in or related to the work of this position. Qualifying specialized experience must demonstrate the following: Experience applying administrative concepts, principles and practices to independently perform duties at post. Experience interpreting and applying official travel regulations as they pertain to domestic and overseas travel. Experience working with high-ranking officials at posts; scheduling meetings, travel, and related activities. Experience analyzing and evaluating correspondence and utilizing office software tools and computer applications. Education Substitution: As a general rule, education is not creditable at this level for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.

Education requirements do not apply to this vacancy announcement.