Administration & Operations Assistant

Your tasks

Job Overview： We are looking for a reliable Administration & Operations Assistant to support the company’s daily office administration, ad-hoc HR coordination, office procurement, and external corporate liaison work. This is a multi-faceted role that requires a candidate who can juggle varied tasks, prioritise well and deliver work efficiently.

Job Responsibilities：

• Support end-to-end daily office administration: document sorting & filing, meeting arrangement & minute taking, office upkeep, visitor reception and general HR administrative support to keep office operations running smoothly.
• Manage office procurement: identify suppliers, purchase stationery and corporate materials, track consumption, maintain inventory records and replenish stock timely.

• Coordinate external corporate matters: communicate with vendors, service providers and relevant government agencies, prepare and submit corporate documents, follow up on official applications and related procedures.
• Provide ad-hoc operational support to management and business teams as requested, and complete other reasonable tasks assigned by the supervisor.

Requirements

Job Requirements：

• Good command of both English and Chinese (spoken & written), able to draft and process bilingual documents and communicate with local and overseas contacts.
• Skilled in Microsoft Office Suite (Word, Excel, PowerPoint) and corporate email tools. Comfortable using online office platforms.

• Meticulous, organised and self-motivated. Quick learner who can adapt to a wide range of responsibilities.
• High sense of confidentiality, good interpersonal skills and teamwork mindset; able to identify issues and respond promptly.

• Prior working experience in admin, HR, finance or legal support roles in Singapore will be an advantage. We also welcome capable fresh graduates to apply.

What we offer

• Monthly Salary: SGD 3,000 – 3,500, based on relevant experience and competency.
• Working Hours: Monday to Friday, 9:00 a.m. – 6:00 p.m. (1-hour lunch break). Weekends and public holidays off.

• Statutory leave entitlements including annual leave, sick leave and public holidays under Singapore Employment Act and company guidelines.
• Eligible staff will receive employer CPF contributions as per prevailing Singapore regulations.