Executive Assistant

Enable executive effectiveness. Protect priorities. Drive execution. Dafater is a certified Saudi SaaS/ERP technology company serving government and private-sector clients across the Kingdom of Saudi Arabia. We are hiring an Executive Assistant based in Cairo (Hybrid) to work as a trusted partner to our top management, supporting a Saudi-market business from Egypt. Role Summary The Executive Assistant enables the effectiveness of executive leadership by managing priorities, coordinating execution, and ensuring seamless day-to-day operations of the executive office — owning coordination, communication flow, reporting, and follow-through so strategic objectives are executed efficiently and leadership focus is protected. Responsibilities & Duties Own the executive's day-to-day coordination, from planning and scheduling through execution and follow-up.

Manage and optimize complex executive calendars across Egypt and KSA time zones and working weeks, aligned with strategic priorities.

Act as the primary point of contact for the executive office, maintaining structured, professional communication with internal teams, Saudi clients, partners, and external stakeholders.

Coordinate meetings, prepare agendas and briefing packs, and document decisions and action items (minutes of meeting).

Track follow-ups and commitments, ensuring accountability and timely execution across stakeholders.

Prepare executive reports, dashboards, and presentations (PowerPoint / Google Slides) that turn raw updates into clear, decision-ready summaries.

Use AI tools (e.g., ChatGPT, Claude, Copilot, Gemini) and automation to accelerate drafting, summarization, research, and reporting — while protecting confidential information.

Coordinate domestic and international travel (including KSA business trips), itineraries, and logistics.

Support executive-led initiatives, projects, board meetings, and off-sites through planning, coordination, and execution support.

Monitor incoming requests and priorities, flagging risks, conflicts, or urgent matters and proactively proposing solutions.

Handle sensitive information, communications, and documents with complete confidentiality and discretion.

Maintain organized records, documentation, and executive files to ensure accessibility and continuity.

Why join Dafater? Work closely with top management in a high-impact, trusted role.

Exposure to strategic decision-making and cross-functional execution in a fast-growing Saudi tech company.

A professional, execution-driven environment that values ownership, accountability, and smart use of AI.

Grow your career within a structured and evolving organization.

Bachelor's degree in Business Administration, Management, or a related field.

3–5 years of experience supporting top management (CEO / C-Level / Board) in a fast-paced organization; current role must be in executive support (Executive Assistant, Office Manager, or equivalent).

Proven experience managing executive calendars, meetings, travel, and confidential communications.

Experience supporting a Saudi company or the Saudi market (on-site in KSA or remotely from Egypt) is a strong advantage; software / SaaS / tech industry experience is a plus.

Hands-on, daily use of AI tools in your own work (drafting, summarizing, research, reporting) — you will be asked for concrete examples.

Very good to fluent English (written and spoken) and native Arabic; strong business writing.

Strong reporting and presentation skills (Excel, PowerPoint / Google Slides).

Strong understanding of executive operations, prioritization, and stakeholder coordination.

High level of professionalism, discretion, and judgment when handling sensitive matters.

Strong organizational and time-management skills; able to manage multiple priorities simultaneously.

Proactive, execution-focused mindset with strong problem-solving capabilities and a stable career track record.

Based in Cairo or Giza and able to work a hybrid schedule.

Dafater is an equal opportunity employer.