General Manager

Your tasks

Operations and Project Management

• Coordinate ongoing projects and monitor progress, timelines, and deliverables.
• Follow up with staff, contractors, suppliers, and other stakeholders.
• ⁠Identify delays and resolve operational challenges promptly.
• Ensure assigned tasks are completed within agreed timelines.

Administration and Documentation

• Maintain organised company records, correspondence, contracts, and official documents.
• Coordinate company incorporations, registrations, renewals, and related administrative processes.
• Track outstanding applications, submissions, and approvals.
• Ensure documents are properly filed and readily accessible.

Payments and Petty Cash

• ⁠Prepare and coordinate approved payments, expense requests, and staff reimbursements.
• Maintain accurate petty cash records and supporting receipts.
• Track outstanding invoices, payment obligations, and operational expenses.
• Reconcile petty cash and submit expense reports for review.
• Procurement and Supplier Management
• Obtain quotations and coordinate purchases of materials, equipment, and supplies.
• Follow up on supplier orders, payments, and delivery schedules.
• Maintain supplier records and procurement documentation.
• Ensure purchases receive the required approval before commitments are made.

Staff Management and Welfare

• Coordinate staff attendance, leave requests, welfare, and workplace concerns.
• ⁠Communicate management instructions and follow up on assigned duties.
• Promote accountability, teamwork, professionalism, and effective communication.
• Escalate sensitive or unresolved staff matters to the Executive Director.

Reporting and Accountability

• ⁠Provide regular updates on projects, expenses, procurement, administration, and staff matters.
• Maintain a tracker of pending tasks, deadlines, and outstanding issues.
• Identify operational risks and recommend practical solutions.
• ⁠Keep the Executive Director informed without requiring constant follow-up.

Requirements

• A minimum of 5 years of experience
• A minimum of a degree in a related field.
• Strong organisational and multitasking skills.
• Ability to work under pressure and meet deadlines.
• ⁠Integrity, discretion, and financial accountability.
• Proactive problem-solving and independent decision-making.
• Ability to take instructions, learn quickly, and adapt to changing priorities.
• Excellent communication, interpersonal, and follow-up skills.
• Ability to work independently with minimal supervision.