Finance and Office Administrator

Finance & Office Administrator

Part-time | Egham, Surrey | £18 per hour

Our client based in Egham is looking for an experienced and organised Finance & Office Administrator to join its friendly team.

This is a varied part-time role combining financial administration with general office support. It would suit someone with previous finance or accounts administration experience who enjoys working in a small business, is highly organised and takes pride in accuracy and attention to detail.

The Role

Approximately 70% of the role will focus on finance and accounts administration, with the remaining 30% supporting the general administration and smooth running of the office.

Working closely with senior management, the operations team, bookkeeper and external payroll provider, you will take responsibility for a range of financial and administrative tasks.

There is also scope to take ownership of processes, identify opportunities for improvement and help introduce more efficient ways of working.

Hours: 22.5 to 26 hours per week.

Location: Office-based in Egham, Surrey.

Pay: £18 per hour

Key Responsibilities

Finance & Accounts Administration (approximately 70%)

• Processing sales and purchase invoices and payments.
• Monitoring aged debtors and proactively chasing outstanding payments.
• Maintaining accurate financial records and invoicing information.
• Preparing monthly financial reports for senior management and the bookkeeper.
• Identifying opportunities to improve financial reporting and processes.
• Managing, checking and processing employee expenses and timesheets.
• Preparing monthly information for the external payroll provider.
• Responding to routine financial queries from colleagues, clients and suppliers.
• Maintaining and reconciling petty cash records.

Office Administration (approximately 30%)

• Providing general administrative support to senior management and the wider team.
• Arranging travel bookings and assisting with general office administration.
• Supporting the organisation of training sessions and maintaining staff training records.
• Assisting with company social events.
• Helping manage office supplies, facilities, insurance and accreditation administration.
• Handling incoming calls, post, deliveries and visitors.
• Maintaining internal project, timesheet, leave and staff records.
• Assisting with HR administration, including staff onboarding and leaver processes.

Skills & Experience

Essential:

• Previous experience in a finance, accounts or bookkeeping administration role.
• Practical experience of invoicing, credit control, expenses and financial record-keeping.
• Strong numerical skills and excellent attention to detail.
• Good working knowledge of Microsoft Excel, Word and Outlook.
• Confident and professional communication skills, both written and verbal.
• Ability to organise competing priorities and work independently.
• A proactive, dependable and flexible approach.
• Comfortable working in a small, busy business environment.

Desirable:

• Experience using Xero, Sage or similar accounting software.
• Familiarity with project management or timesheet systems.
• Experience supporting payroll administration.

If you are interested in this opportunity please do apply and a member of the recruitment team will be in touch.