Administrative Assistant (6 months contract)

Some of the things you’ll be doing

Provide administrative support to the corporate secretarial team on various matters, including but not limited to:
Updating of clients’ minutes book and internal database.
Maintaining of files (including job files, vendor files and other files related to the Company's operations)
Preparation of corporate secretarial documents
Handling mails and courier services
Assisting with billing matters including matching of invoices, preparation of payment vouchers and tracking of payment status. Manage/liaise with vendors or external parties whenever necessary
Liaise with clients on general administrative matters
Liaise and coordinate with internal and external parties, including solicitors and regulatory bodies when required
Strengthen long-term relationships with our customers and business partners by providing excellent services
Any other Ad-hoc duties as assigned

What technical skills, experience, and qualifications do you need?

1 year of prior experience in similar administrative roles
Ability to speak mandarin preferred as this role will involve coordination and speaking with Chinese clients and reviewing Chinese documents
Able to multitask and work within tight timeline
Detail oriented; demonstrates thoroughness and strong ownership of work
Positive working attitude with pleasant personality
Pro-active, self-motivated, independent and responsive
Good interpersonal, organizational and communications skills
Proficient in MS Office (MS Excel and MS Word)