Business services coordinator M/F

Main Missions:

• Efficiently manage the local vehicle fleet (fines, orders, etc.);
• Ensure that the headquarters is secure and well-maintained to provide staff with an adequate working and collaborative environment;
• Manage site security and visitors in accordance with local procedures;
• Welcome and guide office visitors;
• Provide support for meeting organization and meeting room management;
• Manage office access cards for newcomers and access cards for visitors;
• Manage relationships with office maintenance teams;
• Manage relationships with firefighters and first responders;
• Manage general governance issues (e.g., office access, licenses...).
• Act as the primary "reception" point of contact at the France site office;
• Answer incoming telephone calls and direct them;
• Manage headquarters services and office supplies;
• Liaise with suppliers and manage purchase requests related to the function;
• Support to the Europe procurement manager and tender management (subject to availability) - Management of the local insurance portfolio;
• Backup for other France headquarters assistants (Company Administrator and Commercial/Medical Administrator) during their absences and leave.

TO KNOW:

Remuneration according to profile and experience: 42/45 K€ per year Contract type: temporary Position to be filled as soon as possible and until 30/10/2026 Status: Agent de Maîtrise

Weekly working hours:

8:30/12:30 - 13:30/17:15: from Monday to Thursday (with 1 hour lunch break) and 8:30/12:30 - 13:30/16:30: on Friday (with 1 hour lunch break) 38h/ week. + RTT (18 per year pro rata temporis), i.e., 1.5 days per month performed.

SKILLS AND KNOW-HOW

• Profile: Minimum 6 years of experience in a similar position and in fleet management and general services.
• Proficiency: Software: office pack EXCEL / WORD / POWERPOINT
• Education: BAC +2/5
• Rigor
• Methodical
• Great interpersonal skills
• Sense of Organization
• Management of deadlines and priorities
• Ability to work with different interlocutors
• Operational English mandatory