Assistant Office Manager (M/F)

About the company

Crescendo Lyon Vaise, Agence d'Emploi, is recruiting an Assistant Office Manager M/F.

Your tasks

Integrated within the company, you will be a true point of contact for employees, visitors, and service providers, contributing to the smooth daily operation of the premises.

In this capacity, your main missions include:

• Managing mail, emails, parcels, deliveries, and errands, as well as the telephone switchboard.
• Welcoming visitors and ensuring the preparation of meeting rooms, including for videoconferences.
• Organizing and coordinating logistical needs related to meetings: booking taxis, restaurants, meal trays, managing printing, connections, and necessary equipment.
• Ensuring the proper functioning and upkeep of the offices: managing orders and stocks, monitoring supplies, equipment, and social areas.
• Ensuring the follow-up of maintenance and repair interventions, and coordinating the various service providers working on the premises.
• Participating in facility management: monitoring equipment, maintenance, common areas, and managing access for new employees.
• Receiving and checking invoices related to office operations and ensuring follow-up with accounting and the administrative manager.
• Participating in the organization and coordination of professional events: seminars, receptions, webinars, buffets, etc.
• Contributing to the implementation and monitoring of dashboards and tools to optimize the tracking of orders and expenses.
• Providing administrative and operational support for office renovations and layouts: monitoring construction sites, coordinating stakeholders, controlling access, and ensuring compliance with cleanliness and safety rules.
• Acting as the primary contact for employees and service providers for any issues related to logistics, technical aspects, security, or buildings.

Requirements

Holding a Bac+3 (such as BUT GEA, Bachelor Office Manager, Licence AES, or equivalent), you have proven successful experience in a versatile position in assistance, office management, administrative management, or coordination.

You have a good level of English (B2) and are comfortable communicating with international interlocutors, particularly when welcoming visitors.

You are autonomous, organized, rigorous, and reactive, with a true sense of initiative and priorities. You enjoy environments where it is necessary to manage multiple subjects simultaneously and coordinate different stakeholders.

Possessing good interpersonal skills and diplomacy, you know how to demonstrate discretion and respect confidentiality requirements. You also have good writing skills and a capacity for synthesis.

Finally, you have perfect mastery of Pack Office (Word, Excel, PowerPoint) and are comfortable with project management and dashboard monitoring.

Other

Position to be filled as soon as possible CDI Contract Weekly duration: 39H00 Hours: 09H00-12H00 / 14H00-18H30 Salary: 30K€ to 33K€ gross annual (including 13th month) Benefits: 13th month, restaurant vouchers in the amount of 12.50€ / worked day (including 7.32€ employer share), 75% coverage of transport costs, mandatory group health insurance (including 65% employer share) Location: Lyon