Roles
- Welcome and attend to visitors in a professional and friendly manner.
- Manage incoming calls, emails, and general correspondence efficiently.
- Coordinate visitor access and ensure compliance with office security procedures.
- Handle incoming mail, deliveries, and courier services.
- Maintain reception and common areas in a clean, organized, and presentable condition in line with 5S standards.
- Monitor and replenish office supplies and stationery.
- Provide general administrative support including filing, scanning, and documentation.
- Maintain employee access cards, name cards, and contact directories.
- Manage vendor listings and coordinate servicing of office equipment and facilities.
- Assist in travel bookings, accommodation, and transportation arrangements.
- Support expense claims processing and vendor payment tracking.
- Assist in organizing meetings, appointments, and company events.
- Prepare and process Purchase Requisitions (PR) and Purchase Orders (PO).
- Coordinate PR/PO approvals with relevant departments.
- Support onboarding activities including system setup and issuing uniforms.
- Coordinate work pass matters with MOM when required.
- Maintain inventory of company-issued items, including uniforms.
- Prepare basic administrative reports and summaries, and assist with reviewing data, tracking trends, and identifying discrepancies or variances.
- Maintain and update administrative records, spreadsheets, and tracking reports to support Management's review and decision-making.
- Perform ad hoc administrative and operational tasks as assigned by Management or Department Head.
