Finance Administrator
About the company
An exciting opportunity to join a well-established services business based in Marston Green as a Finance Administrator, paying £28,000 – £33,000 per annum. This is a genuinely rewarding role within an organisation whose work makes a real difference to people’s lives, giving you ownership of the claims and payments activity behind a major funded programme. You’ll lead a small, close-knit team and work closely with a supportive finance leadership team who are keen to help you develop.
Location / Office / Culture The role is based in Marston Green, within a friendly, collaborative finance function where the work you do genuinely matters. You’ll be joining a values-driven organisation that cares about its people and the communities it serves, with a supportive manager who is keen to help you develop and genuine scope to make your mark.
Your tasks
As a Finance Administrator, your main duties include Leading and developing a small claims and payments team, making sure everyone knows the standard expected on accuracy, output and deadlines
Planning and sharing out the team’s workload so that every claim is processed correctly and on time
Keeping a close eye on capacity, quality and productivity, stepping in quickly to tackle backlogs, mistakes or staffing pressures
Coaching and supporting the team through regular feedback, handling performance fairly and building a culture of ownership and ongoing improvement
Making sure the team is properly trained, with clear procedures, guidance and points of escalation to rely on
Overseeing day-to-day claims and payment processing, reconciliations and the related finance admin, ensuring everything sits within the agreed remit
Making sure every team member follows the same checks, reviews and segregation of duties
Investigating significant queries, exceptions and anything out of the ordinary, resolving them or passing them up through the proper governance channels
Making sure all activity is backed by complete, accurate supporting evidence that is stored correctly
Overseeing the production of management information, financial reports and programme updates, making sure they go out on time
Keeping records accurate, current and audit-ready at all times, supporting both programme and financial assurance needs
Monitoring how well processes and controls are working, tracking exceptions and making sure corrective actions are followed through
Getting the team ready for audits, internal reviews and assurance visits from funding bodies
Working with colleagues to spot control gaps, repeat errors and new risks, agreeing sensible ways to deal with them
Handling financial, payroll and personal data securely and with complete confidentiality
Partnering with finance, compliance, operations, audit and shared services colleagues so the process runs smoothly from start to finish
Building strong relationships with funders, employers, partners and other external contacts through the agreed channels, ensuring queries are handled professionally and closed off promptly
Keeping senior colleagues informed on progress, team capacity, risks and exceptions, flagging any decisions needed in good time
Analysing trends and recurring problems to make claims and payment processing more accurate, efficient and consistent, and leading the rollout of agreed improvements to processes, systems and controls
Championing professionalism, a great level of service and real care over detail, while keeping your knowledge of procedures, controls and programme rules up to date
Broad role spanning claims, payments, controls and stakeholder management
Requirements
Essential Experience leading or supervising a team within finance, claims, payments or transactional processing
A track record of juggling workloads, deadlines and competing priorities while keeping quality high
The ability to motivate, coach and grow others while holding people to clear expectations
Experience in a busy, high-volume and well-controlled processing setting where getting things right and on time really counts
Strong numerical and analytical skills, with hands-on experience of payments, reconciliations or similar financial processes
Good Excel and finance systems skills, with confidence interpreting data and management information
Sound judgement and the confidence to challenge and escalate exceptions, risks and issues
The ability to turn contract or funding rules into practical day-to-day processes
Clear communication skills, both written and verbal, plus the discretion to handle confidential information
Desirable Experience within a publicly funded, education or other regulated environment
Experience of grants, claims, payroll evidence or reimbursement schemes
Exposure to audit, assurance or compliance work AAT/CIMA/ACCA or another relevant finance or management qualification
What we offer
Why Join the business A genuinely rewarding role where your work makes a real difference
Lead and develop your own small team Supportive, values-driven organisation that invests in its people
How to apply
About Us We are a local accountancy recruitment specialist. We appreciate that roles are often online for a long period of time. If you want to check if this role is still live or just want more details before applying, call us directly.
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Ref: BR78835