Production Supervisor
Job Purpose
To supervise and coordinate daily fragrance compounding activities to ensure fragrances are produced safely, accurately, efficiently, and according to approved formulas and quality standards . The Production Supervisor is responsible for managing production personnel, materials, equipment, production schedules, and compliance with company procedures.
Key Responsibilities
- Production Planning & Execution
- Supervise daily fragrance compounding activities according to the production schedule and customer requirements.
- Ensure production batches are completed on time and according to approved formulations and specifications.
- Coordinate with Planning, Warehouse, Quality Control, Fragrance Development and other departments to ensure smooth production flow.
- Monitor production output, productivity and batch completion.
- Identify production bottlenecks and implement corrective actions to minimize delays.
- Fragrance Compounding Operations
- Supervise the weighing, dispensing, mixing and compounding of fragrance ingredients according to approved formulas.
- Ensure all raw materials are correctly identified, weighed and handled before production.
- Verify batch documentation, formula revisions and material requirements before starting production.
- Ensure correct sequence of addition, mixing time, temperature and other processing parameters are followed where applicable.
- Monitor batch yield and investigate significant deviations or losses.
- Ensure finished compounds are transferred, labelled and stored correctly.
- Quality & Formula Compliance
- Ensure production is carried out strictly according to approved formulas, work instructions and Standard Operating Procedures (SOPs).
- Prevent formulation, weighing, labelling and material-mixing errors.
- Work closely with Quality Control on batch sampling, testing and release.
- Investigate production-related quality issues, deviations and customer complaints.
- Implement corrective and preventive actions where required.
- Ensure traceability and accurate completion of batch manufacturing records.
- Team Supervision & People Management
- Supervise, guide and motivate production operators and compounding personnel.
- Allocate manpower according to production requirements and workload.
- Monitor employee attendance, performance, productivity and work discipline.
- Train employees on compounding procedures, equipment operation, safety requirements and good manufacturing practices.
- Identify training needs and provide coaching to improve employees' technical competency.
- Conduct toolbox meetings and communicate daily production priorities.
- Safety, Hygiene & Compliance
- Ensure all employees follow company safety procedures when handling fragrance ingredients and chemicals.
- Ensure proper use of personal protective equipment (PPE).
- Maintain good housekeeping and workplace hygiene within the compounding area.
- Ensure proper handling, storage and disposal of raw materials and production waste.
- Report accidents, spills, unsafe conditions and near-miss incidents promptly.
- Ensure production activities comply with company policies and applicable safety and environmental requirements.
- Equipment & Maintenance
- Ensure compounding tanks, mixers, weighing equipment and other production equipment are operated correctly.
- Monitor equipment condition and report breakdowns or abnormalities to Maintenance.
- Coordinate routine cleaning and basic maintenance of production equipment.
- Ensure equipment is properly cleaned between batches to prevent cross-contamination.
- Support equipment qualification, calibration and maintenance activities where required.
- Inventory & Material Control
- Coordinate with Warehouse to ensure availability of required raw materials and packaging materials.
- Verify material quantities and identification before production.
- Minimize material wastage, spillage and production losses.
- Ensure unused materials are properly returned, labelled and accounted for.
- Monitor consumption against approved batch requirements.
- Documentation & Reporting
- Ensure production records, batch sheets, weighing records and other documentation are completed accurately and on time.
- Prepare daily/weekly production reports covering output, productivity, downtime, wastage and batch status.
- Maintain records of production issues, deviations and corrective actions.
- Provide regular updates to the Production Manager on production performance and operational issues.
- Continuous Improvement
- Identify opportunities to improve production efficiency, productivity and material utilization.
- Participate in projects to reduce production costs, wastage and processing time.
- Recommend improvements to production processes, equipment and work methods.
- Support implementation of Lean, 5S and other continuous improvement initiatives where applicable.