Accounts Payable Assistant (shared)

Shared Accounts Payable (AP)

JOB DESCRIPTION

Key Responsibilities

• Ensure workflows and processes are properly recorded in accordance with standard operating procedures (SOPs).
• Ensure timely processing of staff claims and vendor invoices.
• Ensure timely processing of payments, including GIRO and telegraphic transfer (TT).
• Perform monthly statement of account (SOA) reconciliations.
• Prepare AP-related journals and adjustments and ensure timely month-end closing.
• Prepare monthly schedules for analysis and audit purposes.
• Review payments and manual invoices for selected entities.
• Support the team with workflow and system issues and provide guidance where needed.
• Support and respond to AP-related queries from internal customers, including headquarters and centres, and external customers, including vendors.
• Conduct team meetings, including coordination and assistance with meeting notes.
• Ensure proper administration of AP transactions, including filing, documentation, shared-drive housekeeping, and archiving.
• Support data collation and analysis for workflow improvement.
• Provide backup support for other business units, urgent matters, and other accounts orad-hoc Finance duties as assigned.