Marketing Admin

Your tasks

1. Finance & Payment Operations

• Vendor & Supplier Payments:
• Collect, cross-check, and process payment documentation from external agencies, suppliers, and event vendors (including quotations, delivery receipts, acceptance notes, and VAT invoices).
• Prepare payment requests (online/offline), route for required management approvals, and coordinate closely with Accounting to ensure timely disbursement.
• Track payment status, resolve accounting queries/discrepancies, and systematically file soft/hard copies of contracts and payment dossiers.

• Distributor & Dealer Claims (Channel Settlements):
• Receive, verify, and process marketing support rebates, sell-out incentives, and co-branding claims for Distributors and Key Resellers in line with company approval policies.
• Reconcile numbers between Marketing, Sales, and Accounting to ensure transparent, compliant, and punctual settlement schedules.

2. Certification & Training Program Administration

• Manage the candidate registry for professional SOHO & SMB training sessions and technical certification exams (such as TPS, OCNA & Omada Expert program).
• Issue, track, and administer exam vouchers via internal portals for partner engineers and system integrators.
• Maintain clean records of voucher distribution, exam completion, and passing rates; compile regular reporting for the BOD & Line Manager.

3. Merchandise, POSM & Inventory Management

• Oversee marketing inventory movements (in/out/stock balance) covering gifts, trophies, company uniforms, promotional items, POSM, and printed product collateral.
• Coordinate with production vendors to review print samples, track delivery milestones, and arrange shipping distributions to branch offices or partner locations.

4. Onsite Event Logistics & Execution Support

• Assist in pre-event logistics planning: prepare checklists for corporate giveaways, attendee badges, display standees, product brochures, and lucky draw items.
• Provide direct onsite operational support during major company events (Product Launch Events, Partner Summits, Tech Expos, and Channel Seminars):
• Manage attendee check-in desks, badge issuance, and merchandise distribution.
• Coordinate onsite logistics and resolve ad-hoc administrative or operational needs during event hours.

5. General Marketing Administration

• Standardize, archive, and maintain marketing contracts, vendor NDA profiles, and official correspondence in an orderly and secure manner.
• Execute other ad-hoc tasks, operational assignments, and special projects as requested by the BOD & Line Manager.

Requirements

• Education: Bachelor’s Degree in Marketing, Business Administration, Finance/Accounting, Commerce, or related fields.
• Experience: 1–2 years of experience in Marketing Administration, Operations Support, Sales Administration, or Internal Accounting (prior experience in Tech, Consumer Electronics, IT Networking, B2B, or distribution/dealer-driven industries is an advantage).
• Technical Skills:
• High proficiency in MS Excel (data lookup, reconciliation, pivot tables, and tracker maintenance) and MS Office suite.
• Fundamental understanding of corporate payment workflows, commercial contracts, and standard VAT invoice procedures.
• Soft Skills:
• Meticulous & Data-Sensitive: Strong eye for detail when reviewing contracts, numbers, and financial paperwork to minimize discrepancies with Accounting.
• Effective Coordination: Strong interpersonal skills to communicate clearly and professionally with multiple stakeholders (Sales, Accounting, Vendors, and Channel Partners).
• Dynamic & Can-Do Attitude: Highly responsible, self-driven follow-through mindset, and willing to be hands-on for onsite event support.
• Language: Good written and verbal English communication skills (capable of reading technical certification portals, reviewing documentation, and drafting professional emails).

Skills:

• Microsoft Excel
• Administration
• Analytical Skills
• Microsoft Word
• Teamwork
• Microsoft Office
• Communication
• Customer Service

What we offer

• Highly competitive base salary with attractive quarterly and annual performance bonuses.
• Premium health insurance package and full statutory social insurance on gross salary.
• Professional and modern office setting with high-end facilities.
• Frequent team-building activities, annual company trips, and celebrations for major holidays and personal milestones.
• Clear career progression opportunities within a global technology leader.