Admin Operation

About the company

Sango Technologies Vietnam is seeking an organized, detail-oriented and proactive Admin Staff to manage day-to-day office operations and provide administrative support to the HR function. The role plays a key part in keeping the office running smoothly and ensuring a productive, comfortable working environment for all employees, including our international management team.

Your tasks

HR Administrative Support

• Maintain and update employee records and HR documentation, ensuring accuracy and confidentiality.
• Support the end-to-end onboarding and offboarding process for employees.
• Track employee attendance, leave and work-from-home (WFH) schedules.
• Collect payroll-related information and coordinate with the Accounting team to ensure timely and accurate payroll.
• Support the administration of social insurance and employee benefit programs.
• Prepare and process work permits, temporary residence cards, visas and related documents for foreign managers (Training will be provided if needed)

Internal Activities

• Assist in planning and organizing company events and internal activities.
• Perform other administrative tasks as assigned by the line manager.

Office Administration

• Procure and manage office supplies, pantry items (snacks and beverages) and company assets; maintain accurate inventory records.
• Coordinate office maintenance and repairs to ensure a safe, clean and well-functioning workplace.
• Liaise with vendors and service providers on office-related matters, including quotations, service follow-up and contract coordination.
• Process employee expense claims, invoices and payment requests in line with company procedures.

Requirements

2. REQUIREMENTS

• College diploma or Bachelor's degree in Business Administration, Human Resources or a related field.
• At least 2 years of experience in administration or a similar role.
• Basic English communication skills for day-to-day work with foreign managers.
• Strong organizational, communication and coordination skills, with high attention to detail and the ability to follow up on tasks and deadlines.
• Good problem-solving skills and the ability to find practical solutions to day-to-day issues.
• Responsible, proactive and eager to learn.

Preferred Qualifications

• Experience working in a startup, small-sized company or international environment, especially with international company.
• Interest in handling work permits, temporary residence cards, visas, and other administrative documents for foreign employees.

What we offer

• Salary range: 8–10M/month, plus 13th-month salary
• Insurance: Full statutory insurance and private healthcare insurance
• Annual health check-up: Once a year
• Free lunch, free snacks and drinks
• Perks: Birthday gifts, Family day and quarterly parties
• Work equipment: Laptop, monitor and all necessary equipment provided,...