Business Assistant

Bilingual Executive Assistant / Business Assistant to CEO Company: EYEWEAR CONSULTING GROUP VIETNAM Position: Bilingual Executive Assistant / Business Assistant to CEO Location: 152-154 Võ Văn Kiệt, Bến Thành Ward, Ho Chi Minh City Employment Type: Full-time

About the Position We are looking for a Bilingual Executive Assistant / Business Assistant to work closely with our CEO. The role involves English–Vietnamese interpretation, client meeting support, business deal follow-up and daily coordination with internal teams. This is not a pure translation position. We are looking for someone who is organized, proactive, business-minded and able to follow tasks through to completion. Key Responsibilities

• Interpret English ↔ Vietnamese during meetings, calls and business discussions.
• Translate business emails, documents and presentations.
• Attend client and partner meetings with the CEO; take meeting notes and prepare meeting minutes and action items.
• Follow up on clients, proposals, quotations, negotiations and ongoing deals.
• Coordinate with Sales, Marketing, Accounting, Warehouse and other teams to ensure tasks are completed.
• Prepare presentations, reports, Excel / Google Sheets and other business documents.
• Assist the CEO with schedules, meetings, documents and daily business activities.
• Use AI tools such as ChatGPT, Gemini, Claude or Copilot to improve productivity, including meeting minutes, presentations, Excel/Google Sheets, summaries and translation.
• Provide regular updates to the CEO on important tasks and deal progress.

Requirements Must-have:

• Strong English and Vietnamese, spoken and written.
• Good communication and interpersonal skills.
• Good organizational and follow-up skills.
• Comfortable working with clients, partners and senior executives.
• Good Microsoft Office / Google Workspace skills.
• Responsible, discreet, proactive and trustworthy.

Strong advantage:

• 2–5 years of experience as an Executive Assistant, Sales Assistant, Business Assistant, Account Executive or similar.
• Experience in B2B sales, distribution, fashion, retail, eyewear or FMCG.
• Experience working directly with a CEO / Managing Director.
• Able to independently follow up on business deals.
• Good ability to use AI tools to improve work efficiency.