Executive Assistant

I/ JOB DESCRIPTION

1. Legal affairs for foreigners & BOD

• Prepare and track legal documents for foreign employees: temporary residence card (TRC), visa, work permit
• Support residency procedures for foreign BOD members
• Support notarization and legalization of legal/HR documents.

1. Premises legal & administration

• Lease contracts (office and new stores); business registration; business-location certificates registration
• Initial deposits, utility setup, construction insurance for new locations.

1. BOD support

• Schedule meetings, prepare agendas; draft and archive BOD minutes/resolutions
• Arrange and provide administrative support for BOD meetings and requests
• Manage confidential documents, approval workflows and document control for executive matters
• Coordinate cross-functional communication, follow up on action items assigned by the BOD, and monitor implementation progress across departments.

II/ REQUIREMENTS:

1. Experience 1- 2 years as secretary/legal-admin; preference for having handled foreigner procedures (visa/TRC/work permit)
2. College/University degree in Law, Administration, Foreign Languages or related
3. Knowledge of legal procedures for foreign labour, business registration and premises leasing
4. Good English (working with the BOD and foreign partners)
5. Proficient in office software; strong document- and minutes-drafting skills
6. Careful, discreet, proactive and well-organized.

III/ BENEFITS:

1. Salary: Negotiable based on qualifications and experience
2. Full participation in SI, HI, UI as required by law
3. 12 paid annual leave days (after probation), 5 working days/week
4. Annual bonus based on Company business performance.

Working time: Monday - Friday/ 8:00 AM – 6:00 PM

Skills: Google Docs, Microsoft Outlook, Organizational Skills, Communication Skills, Microsoft 365, Secretarial Skills, Microsoft Office, Administration, Google Sheets, Scheduling