Admin, HR & Finance Assistant

Your tasks

Provide administrative, human resources and finance support for a satellite communications (SATCOM) company. Work closely with management, engineering and production teams to keep daily office operations, employee records and financial documentation organised and accurate.

Administration & Operations

• Manage office supplies, filing, correspondence and general administrative matters.
• Coordinate meetings, travel arrangements, accommodation and staff expense claims.
• Liaise with suppliers, contractors, building management and service providers.
• Prepare quotations, purchase orders, delivery orders and other business documents.
• Support purchasing, shipment arrangements and tracking of equipment deliveries and returns.
• Maintain company records, asset registers and document filing systems.

Human Resources Support

• Coordinate job advertisements, interview scheduling and candidate communications.
• Prepare employment documentation using approved templates and maintain confidential employee records.
• Assist with employee onboarding, orientation and exit clearance.
• Track attendance, leave, overtime and other payroll inputs.
• Support payroll preparation and coordinate with the appointed payroll provider or accountant.
• Assist with work pass administration, staff training records and HR submissions under management’s guidance.

Finance & Accounts Support

• Prepare customer invoices and track receivables, payment due dates and collections.
• Check supplier invoices against purchase orders and delivery records.
• Prepare payment requests and supporting documents for management approval.
• Maintain petty cash records and process approved expense claims.
• Enter financial transactions and assist with bank reconciliations and monthly account schedules.
• Organise records for the external accountant, audit and tax submissions.
• Assist with tracking project expenses, procurement costs and departmental budgets.

Requirements

• Nitec, Higher Nitec or Diploma in Business Administration, Human Resources, Accounting, Finance or a related discipline.
• Preferably 1–3 years of relevant administrative, HR or accounts support experience. Fresh graduates with relevant training may also be considered.
• Basic understanding of bookkeeping, invoicing, accounts payable and accounts receivable.
• Proficient in Microsoft Excel, Word and Outlook.
• Good organisational skills, attention to detail and ability to manage multiple deadlines.
• Able to handle confidential employee and financial information professionally.
• Good written and spoken English, with clear communication and interpersonal skills.
• Responsible, proactive and comfortable supporting a small engineering and production team.
• SATCOM technical knowledge is not required; willingness to learn the company’s products and workflows is essential.

Added Advantages

• Experience in an engineering, manufacturing, telecommunications or technology company.
• Familiarity with accounting software such as Xero, QuickBooks or MYOB.
• Familiarity with Singapore payroll administration, CPF, leave records and work pass processes.
• Experience supporting GST documentation, import/export shipments or procurement.
• Mandarin communication skills to liaise with Chinese-speaking suppliers and colleagues, where required.