Commerce Night Logistics Associate

Commerce Night’s Logistics Associate(s) will assist the VP Logistics with executing the logistical aspects of the Awards Night Gala.

Time Commitment First semester: 4-6 hours/week Second semester (prior to Commerce Night): 8-10 hours/week

Term of Employment October 2026 - March 2027

Main Responsibilities Assist Commerce Night’s VP Logistics with the following:

Coordinating speakers, entertainment, and performances for Commerce Night gala

Creating a detailed rundown for the itinerary of Commerce Night, and ensure that it is adhered to on the day of

Liaising with vendors and the venue’s catering and bar services for the gala

Coordinating seating arrangements and extending invitations to all guests

Coordinating the printing of award certificates and plaques

Supporting vendor coordination for the event within Term 1

Associates are also expected to:

Attend all Commerce Night GMs and department meetings

Respond to all Slack communications within 24 hours

Take ownership of assigned tasks and meet set internal deadlines

Provide ideas and support for the overall vision and planning of the Commerce Night gala

Assist with the overall planning and execution of the Group & Individual Awards Information Session and the Awards Night Gala alongside the team

Participate in Commerce Night boothing activities to promote awards

Qualifications Intrinsically motivated

Strong verbal and written communication skills

Strong problem solving and time management skills

Great attention to detail

Creative and resourceful thinker who can develop innovative solutions

Previous event planning experience will be considered an asset

Anticipated Learning Outcomes Gain hands-on experience working with vendors, entertainment, catering, and other external partners

Experience in decision making and event coordination for a large-scale event with 400+ attendees

Submit the following information on Lever:    A one-page resume outlining your most relevant experiences A cover letter describing: Why do you want to be involved in the CUS Commerce Night? Why do you think you would be an excellent candidate  for the position? What new element would you bring to Commerce Night, and how would you make it happen? Applications are due September 23 at 11:59 PM. Save your resume with the naming convention "FirstNameLastName_LogisticsAssociate”. Please contact the Chairs, Annabelle Young & Lily Wang, at annabelleyoungubc@gmail.com and lily.wang@cus.ca,  if you have any additional questions or concerns.