(2) Associate Vice-President, Conference

Contribute to logistical planning and execution for the conference + key touchpoints, including venue coordination, speaker travel, and on-site event management.

Responsibilities & Expectations Support the Co-Vice-Presidents, Conference, in organizing and executing all pre-conference events

Maintain a positive relationship with venue representatives that can be carried forward to consecutive years of the UBC Imprint Conference

Help facilitate transportation for speakers to and from the conference, including flight and hotel reservations

Create detailed footstepping documents and delegate responsibilities to the team for pre-conference events and conference day

Support tabling, food, scheduling, outreach, and attendee management across conference touchpoints

Lead conference day planning and operations

Attend mandatory scheduled meetings

Qualifications Strong willingness to learn, professionalism and interpersonal communication skills

Passion for organization and remains calm under pressure

Ability to work both independently and in a team environment

Previous experience working in a team is an asset

Learning Outcomes Ability to plan large-scale professional events

Organizational skills and ability to delegate work

Analytical and problem-solving skills

Professional communications and negotiation skills

Strong leadership and team management capabilities

Time Commitment 5 to 7 hours per week with additional time around events

Must not be on exchange/away for co-op during the 2026/2027 academic year

Submit the following information no later than September 20th, 2026, at 11:59 PM (PST): A one-page resume outlining your most relevant experiences A one-page cover letter Any supplemental materials you would like the Hiring Committee to review along with your application  Please contact ubcimprint@gmail.com if you have any questions or concerns.