administrative assistant
Your tasks
- Coordinate the activities of the HR department in order to ensure they meet the organization's goals .
- Coordinate the flow of information within the team.
- Direct staff.
- Motivate staff.
- Train staff.
- Establish and implement policies and procedures.
- Train other workers.
- Plan, develop and implement recruitment strategies.
- Schedule and confirm appointments.
- Answer telephone and relay telephone calls and messages.
- Answer electronic enquiries.
- Advise senior management.
- Respond to employee questions and complaints.
- Order office supplies and maintain inventory.
- Set up and maintain manual and computerized information filing systems.
- Type and proofread correspondence, forms and other documents.
- Provide customer service.
- Maintain and manage digital database.
Requirements
Education College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years.
Computer and technology knowledge
- Google Docs.
- MS Excel.
- MS Outlook.
- MS PowerPoint.
- MS Word.
- SharePoint.
- Social Media.
- Adobe Acrobat Reader.
- Google Drive.
- Electronic mail.
Technical terminology Medical.
Security and safety
- Criminal record check.
- Vulnerable sector check.
Personal suitability
- Ability to multitask.
- Excellent oral communication.
- Excellent written communication.
- Flexibility.
- Judgement.
- Organized.
- Team player.
- Client focus.
- Reliability.
- Time management.
- Adaptability.
- Dependability.
- Quick learner.
3 years to less than 5 years.
What we offer
- Dental plan.
- Health care plan.
Other
Supervision 3-4 people.
Work conditions and physical capabilities
- Ability to work independently.
- Fast-paced environment.
- Work under pressure.
- Tight deadlines.
- Attention to detail.
- Repetitive tasks.
- Large caseload.
- Large workload.
- Work with minimal supervision.
Employment terms options
- Morning.
- On call.
- Day.
- Weekend.
- Overtime required.
- Overtime available.
Support for newcomers and refugees Participates in a government or community program or initiative that supports newcomers and/or refugees.
Support for youths Participates in a government or community program or initiative that supports youth employment.
Support for Veterans Participates in a government or community program or initiative that supports Veterans .
Support for Indigenous people Participates in a government or community program or initiative that supports Indigenous people.
Support for mature workers Participates in a government or community program or initiative that supports mature workers .
Supports for visible minorities Participates in a government or community program or initiative that supports members of visible minorities.