EXECUTIVE ASSISTANT – 10-MONTH FIXED-TERM CONTRACT part-time (M/F)
About the company
Koelis® is a Grenoble-based MedTech company founded in 2006, which today employs around a hundred people worldwide. We specialize in the development of innovative medical imaging devices, enabling precise guidance for diagnostic and therapeutic interventions, particularly in the global urological surgery market and prostate cancer management.
Driven by its international dynamics and culture of innovation, Koelis® is a healthcare company that brings together people from different backgrounds and combines their talents. Young and agile, it unites an engaged community of employees and partners in France and around the world around an ambitious project.
With a growing market and cutting-edge technology, the company is experiencing strong growth and continuously maintains the structuring of its operations and the development of future innovations, while its customer base increases worldwide: a start-up spirit within an international SME, whose projects reach more than 50 countries.
Your tasks
Reporting to Management, you will provide administrative and operational support to the President and members of the Executive Committee. Autonomous and proactive, you will anticipate their needs and contribute to the smooth daily functioning of KOELIS.
WHAT WILL BE YOUR MAIN ACTIVITIES? Support the President and the Executive Committee in their administrative and operational activities
– Provide assistance to the President and Directors: administrative coordination, document preparation, request management, and file follow-up.
– Organize meetings for the President and the Executive Committee: agendas, invitations, room reservations, logistics, drafting, distribution, and archiving of minutes.
– Manage administrative and legal documents and archives, particularly for the President and the Board of Directors: correspondence, contracts, confidentiality agreements, management notes.
– Manage relations with partners, filter and direct incoming requests and calls.
– Be proactive in simplifying administrative practices by using digital tools and AI tools authorized by the company, while respecting confidentiality.
Organize travel in France and internationally – Organize travel for the President and, as needed, other members of Management: trains, planes, taxis, hotels, and subscriptions.
– Administer the travel booking platform (user profiles and rights) and ensure follow-up with service providers and contracts (travel agency, hotels, leasing).
– Coordinate the management of the company vehicle: reservations and maintenance.
Provide daily support to employees and general services
– Provide support for the organization of internal events and visits: seminars, meetings, audits, and welcoming partners or investors.
– Participate in internal communication and the updating of information on the intranet.
– Monitor supplies and orders, coordinate routine requests, and assist the general services coordinator and other departments as needed.
Requirements
You have at least 5 years of experience in executive assistance or administrative coordination, ideally within an SME. You have perfect mastery of Microsoft 365 (Word, Excel, Outlook, PowerPoint, Teams) and are comfortable with new technologies, particularly AI tools.
C1 level English is essential, particularly for understanding exchanges within the Executive Committee. Autonomous, organized, proactive, discreet, and diplomatic, you know how to anticipate needs, show initiative, and have a true sense of service.
What we offer
-Remuneration: starting from €31,000 gross per year full-time equivalent, pro-rated according to working hours, depending on profile + variable.
-Benefits: meal vouchers, health insurance, and teleworking according to the current charter.
Other
Position highlights -Contract: 10-month part-time fixed-term contract (CDD).
-Location: Meylan, near Grenoble.
- Start date: as soon as possible.