Accounts cum Admin Assistant

Job Summary

You will manage accounts receivable tasks including generating invoices, monitoring payments, reconciling accounts, preparing aging reports, and liaising with customers to resolve billing inquiries, supporting month-end closing and audit activities.

Responsibilities

• Generate and issue invoices, debit notes, and credit notes accurately and on time to ensure proper billing
• Monitor customer accounts and follow up on outstanding payments to maintain cash flow
• Maintain accurate records of accounts receivable transactions for financial integrity
• Reconcile customer payments against invoices and investigate discrepancies to resolve issues
• Prepare aging reports and provide regular updates on overdue accounts to support collections
• Liaise with customers regarding billing inquiries and payment issues to ensure clear communication
• Process receipts and update accounting records promptly to reflect current balances
• Assist in month-end closing activities related to accounts receivable to ensure accurate financial reporting
• Maintain proper filing and documentation of financial records for audit readiness
• Support audits by providing required accounts receivable documentation to auditors
• Coordinate with sales and operations teams to resolve billing-related matters efficiently
• Perform other administrative and finance-related duties as assigned to support team operations

Preferred competencies and qualifications

• Proficient in Microsoft Office applications, especially Excel and Word, to manage financial data effectively
• Able to use online applications such as Dropbox, Gmail, Google Drive, CamScanner, and PDF tools to facilitate document management
• Communicate clearly and collaborate effectively with internal teams and customers
• Demonstrate strong attention to detail and accuracy in financial recordkeeping
• Work independently and manage time to meet deadlines consistently