Supervisor - Warehouse Admin (Vendor Billing)

Your tasks

1. Prepare and submit Monthly Closing Reports accurately and within the specified timeframe.
2. Coordinate and respond to inquiries from Finance and other departments involved in the monthly closing process.
3. Prepare summaries of billing items and send them to customers for verification and confirmation of accuracy before issuing invoices.
4. Create Sales Orders, Purchase Orders, and record related transactions in the Warehouse Management System (WMS).
5. Collect, verify, and send invoices, including all related documents, to customers completely.
6. Follow up and manage Accounts Receivable (AR).
7. Prepare and submit payment receipt details, including updating payment statuses to the Finance department.
8. Verify and compare Vendor Cost with revenue details to support the preparation of approval documents for CJW.
9. Prepare and process vendor cost approvals through the CJ World system in accordance with company procedures and policies.
10. Register and update new customer and vendor information in the MDG system accurately and up-to-date.
11. Conduct Vendor Evaluation and maintain evaluation data to monitor and develop vendor performance.
12. Verify and review billing documents for daily workers for accuracy and completeness, including checking time attendance, working days, wage rates, overtime (OT), and related supporting documents before submitting them to Finance for disbursement.
13. Organize and prepare reports for billing documents, payment receipts, and various financial documents systematically and ready for auditing.

Perform other duties as assigned to support the efficient operations of the Warehouse and Finance departments.

Requirements

1. Bachelor's degree in Accounting, Finance, Business Administration, Human Resource Management, or other related fields.
2. At least 1-3 years of experience in Billing, Accounting, Finance, Administration, Logistics, or high-volume daily worker billing document verification.
3. Experience in invoicing, monthly closing, and checking time cards for outsource daily workers.
4. Experience in Logistics, Warehouse, or Supply Chain businesses will be given special consideration.
5. Knowledge of billing, invoicing, and monthly closing processes.
6. Ability to use ERP, SAP, or related systems.
7. Proficient in Microsoft Office, especially Microsoft Excel (e.g., Pivot Table, VLOOKUP, XLOOKUP, and report generation).
8. Analytical, calculation, and problem-solving skills.
9. Good interpersonal skills and a service mind, with strong coordination and communication skills for both internal and external organizations.
10. High attention to detail and emphasis on the accuracy of data and documents.
11. Basic to intermediate English proficiency for reading, writing, and email communication.