Admissions Events Executive

Job Description

• Plan, organize, and execute admissions-related events, such as Open Houses, Trial Classes, Thematic Classes, and other events that appeal to prospective parents and their children.
• Develop event concepts, themes, activities, schedules, and logistical arrangements to ensure engaging and well-organized experiences for participating families.
• Coordinate with internal teams, including Admissions, Digital Marketing, Curriculum, and Center Operations, to ensure smooth event preparation and execution.
• Manage event logistics, including venue preparation, materials, equipment, vendors, registration, and on-site coordination.
• Develop and prepare event-related materials, including promotional flyers, invitations, posters, registration forms, and other visual assets using Canva and Google Suite.
• Visit different Circle Time! centers to coordinate event preparations and oversee on-site execution.
• Coordinate with the Admissions team to ensure proper registration, attendance tracking, and follow-up with prospective parents after events.
• Maintain event calendars, budgets, checklists, and documentation, and prepare post-event reports to evaluate outcomes and identify areas for improvement.
• This role involves working on Saturdays, with the opportunity to take time off during weekdays.
• This role reports to the Commercial Lead or CEO.

Qualifications

• Excellent planning, organizational, and coordination skills.
• Strong attention to detail, particularly in administrative documents, schedules, and event logistics.
• Proficiency in Canva, with the ability to develop visually appealing promotional and event materials.
• Good communication and interpersonal skills, with the ability to coordinate effectively across different teams.
• Proactive, resourceful, and hands-on, with the ability to manage multiple tasks and deadlines.
• Prior working experience in educational settings, event management, marketing, or admissions is preferred.
• Willingness to travel between Circle Time! centers and work on Saturdays when required."