(Mandarin-Speaking) Executive Assistant

Responsibilities

• Provide comprehensive secretarial and administrative support to the Principal of the Family Office to ensure smooth daily operations
• Coordinate and schedule meetings and business appointments efficiently to optimize time management
• Execute general office duties and administrative tasks to maintain operational effectiveness
• Organize and maintain a systematic filing system and safeguard various documents to ensure easy retrieval and confidentiality
• Uphold strict confidentiality while engaging professionally with management, staff, business partners, and external parties
• Manage multiple tasks simultaneously and collaborate effectively with internal and external stakeholders at all levels
• Work independently and contribute as a proactive team member to support office objectives
• Utilize Microsoft Office applications, including Excel, Word, and PowerPoint, to prepare documents and presentations accurately
• Support secretarial duties beyond regular office hours and on weekends as required
• Undertake ad-hoc assignments and related duties promptly as requested

Preferred competencies and qualifications

• Bachelor Degree preferred
• Financial management background or education preferred