Finance Assistant

Key Responsibilities · Participate in all equipment purchase/sales contracts signing process, provide necessary financial assistance to the sales department · Work closely with the invoice specialist on Proforma invoice and tax invoices under every contract, ensure that revenue confirm strictly follow local financial regulations · Remind sales department to avoid overdue from customer and admin department to avoid overdue to group company · Prepare AR details for three business units including rental/sales/after sales according to the invoices issued and payments received · Record and follow up with the sales department on monthly AR meeting · Assist finance manager on annual AR confirmation during group audit period · Check AP and SOA from suppliers monthly and resolve the differences · Assist the finance manager to avoid AP overdue · Collect and manage all supplier tax invoices monthly · Deliver all necessary tax invoices and supporting documents to agents quarterly · Check GST record difference in SAP and agent submission form · Analyse differences and submit to finance manager for final approval · Fixed assets cards management including purchase/sales/scarp · Manage fixed assets bookkeeping · Notify and organise year end fixed assets counting with operations department, submit summary reports to finance manager and CEO for final approval · Monitor stock with the warehouse keeper according to company inventory management regulations · Manage inventory bookkeeping · Assist the finance manager to conduct monthly inventory count, submit summary reports to finance manager and CEO for final approval · Prepare necessary supporting documents as required by the local auditors · Focus on the local adjustments and make necessary explanation to finance manager and CEO · Prepare payment input in HSBC online banking system according to the authorised payment application form · Input all payment vouchers to the SAP system in order · Support HQ financial systems online work and act as the billing and reviewing role

• Other occasional finance related work arranged by the finance manager

Requirements · Diploma or Degree in Accounting, Finance, or a related business field · Excellent knowledge of Excel and accounting software · Strong knowledge of bookkeeping · Exceptional organizational abilities, high attention to detail, and excellent numerical skills · Able to work independently and in a team