Diligence Coordinator

Responsibilities Conduct Land and Title Due Diligence

Obtain and review title reports, deeds, easements, mortgages, liens, and other encumbrances for each IFM opportunity

Analyze ownership structures, including third-party mineral or timber interests, parcel configurations, and land-use restrictions

Use GIS systems and county mapping resources to verify parcels and legal descriptions

Confirm ownership, including signatory authority, and verify parcel IDs

Summarize key findings in clear, structured internal diligence reports using Excel and SharePoint, and communicate with the team through Microsoft Teams

Identify Risks and Drive Issue Resolution

Flag title defects, encumbrances, or structural issues related to eligibility, ownership clarity, or contracting feasibility

Partner with sales, legal, forestry, and operations teams to resolve risks and close gaps

Maintain complete, organized, and audit-ready diligence files for each opportunity

Support Contracting and Handoff

Support final diligence confirmation for each transaction

Partner with originations and legal to ensure all diligence conditions are met

Improve Process and Standardization

Identify recurring risks and recommend process improvements

Help improve the speed, consistency, and quality of diligence across all transactions

Deliver Transaction-Ready Outcomes

All transactions reach contract with confirmed ownership, including signatory authority, and verified parcel IDs

Title is reviewed and risks are resolved for every transaction

Diligence materials are complete, accurate, and audit-ready

Internal teams have high confidence in transaction readiness at signing

Diligence timelines are efficient across the pipeline

About You Required Skills and Qualifications

6+ years of experience in real estate, title, or land acquisition/transaction work

Substantial experience researching ownership and chain of title and reviewing title reports, deeds, easements, and encumbrances

Understanding of legal descriptions

Strong attention to detail and the ability to manage complex documentation

Ability to manage multiple transactions simultaneously and work effectively in fast-paced sales transactions

Proficiency in Microsoft Office (Word, Excel)

Strong communication skills, including both oral and written

Ability to maintain a high level of professionalism and discretion in dealing with highly sensitive project deliverables

Ability to work effectively with remote team members throughout the U.S.

Preferred Skills and Qualifications

Bachelor's degree or equivalent

Experience with title companies, real estate closings, or land transactions

Exposure to conservation, renewable energy, or infrastructure projects

Familiarity with easements, deed restrictions, or conservation agreements

Understanding of GIS systems

Previous experience working in a remote environment

Physical Requirements:

• Sitting: Must be able to sit for extended periods of time.
• Standing and Walking: Occasionally required to stand and walk.

• Manual Dexterity: Frequent use of hands to handle, control, or feel objects, tools, or controls.
• Repetitive Movements: Ability to perform repetitive movements, such as typing and using a mouse.

• Visual Acuity: Close visual acuity required for viewing a computer screen and reading documents.
• Communication: Ability to understand and communicate clearly with others.

• Lifting: Occasionally required to lift and carry objects weighing up to 20 pounds.
• Bending and Stooping: Occasionally required to bend, stoop, and reach.