Admin Executive

Job Description: Admin Executive

Employment Details: Pay Range: SGD 3,000 – SGD 3500 (Salary is negotiable for exceptional candidates) Location: Prime CBD location at Raffles Place ( 3-minute walk from Raffles Place MRT)

Core Responsibilities:

• Shipping & Trade Documentation : Prepare, verify, and manage import/export shipping documents (e.g., Commercial Invoices, Packing Lists, Bills of Lading, Certificate of Origin) and coordinate with freight forwarders or logistics partners.
• Front-of-House & Corporate Image : Greet visitors professionally to uphold and enhance the company’s corporate image and reputation.
• Communication Management: Manage all incoming calls and inquiries, ensuring timely responses and accurate routing of information.
• Office Administration: Oversee daily office maintenance, manage pantry/stationery inventory, and handle procurement tasks.
• Documentation & Scheduling: Manage document distribution, filing, and archiving; coordinate meeting schedules and room bookings.
• Inter-departmental Coordination: Facilitate seamless communication and coordination across various departments and stakeholders.
• Ad-hoc Support: Provide administrative support for tasks assigned by management and handle spontaneous requests as needed.

Requirements:

• Language Proficiency: Proficiency in both written and spoken Chinese and English is required (Mandarin-speaking preferred) to liaise with Chinese-speaking clients and stakeholders.
• Education: Diploma or Degree in Business Administration or a related field.
• Soft Skills: Strong sense of responsibility, adaptability, and high professional ethics.
• Technical Skills: Proficient in MS Office Suite (highly skilled in Excel for data reconciliation).
• Residency: Singapore Citizen or Permanent Resident (PR) only.

Preferred Qualifications (PriorityConsideration):

• Proven experience in Foreign Trade orinternational trading environments.
• Prior experience in Human Resources (HR) administration is a significant advantage.