Procurement Coordinator/Executive

Procurement Coordinator / Executive Chemlex (F.E.) Pte Ltd | Singapore | Full-time

Chemlex is a chemical distribution and specialty manufacturing company. We are looking for an organized and proactive Procurement Coordinator / Executive to manage purchasing, supplier pricing, overseas shipments and inventory planning, ensuring competitive costs and sufficient stock to meet customer requirements.

Key Responsibilities

• Source chemical raw materials, packaging and related services from local and overseas suppliers.
• Conduct pricing analysis and compare supplier quotations to secure competitive pricing while meeting product quality and delivery requirements.
• Evaluate total landed costs, including product prices, freight, insurance, duties where applicable, handling and local transportation.
• Prepare and maintain regular Excel pricing analysis reports comparing supplier quotations, historical purchase prices, price changes and total landed costs.
• Use Excel formulas, pivot tables and charts to highlight pricing trends, supplier competitiveness and potential cost savings, and present findings and purchasing recommendations to management.
• Negotiate pricing, volume discounts, payment terms and other commercial conditions, with purchases subject to management approval.
• Prepare purchase orders and verify product specifications, quantities, packaging and delivery details.
• Follow up on supplier order confirmations, outstanding purchases and production schedules.
• Work closely with the sales team to plan purchases for customer orders, tenders, blanket orders and upcoming projects.
• Obtain supplier pricing and availability for tender submissions, and track quotation validity.
• Plan purchases and overseas shipment schedules based on stock levels, customer demand, outstanding orders and supplier lead times to maintain sufficient stock and prevent stockouts.
• Liaise with overseas suppliers, shipping agents and freight forwarders to coordinate shipment bookings, shipping documents, customs clearance arrangements and delivery to our warehouse.
• Track shipment progress and arrival dates, follow up promptly on delays and keep the sales, warehouse and logistics teams informed.
• Flag potential stock shortages early and coordinate expedited shipments or alternative supply arrangements, subject to management approval.
• Monitor slow-moving and excess inventory, and adjust replenishment plans with the relevant teams.
• Assist with regular stock counts and reconcile inventory discrepancies with the warehouse team.
• Coordinate purchases and movements of chemicals supplied in drums, IBCs and isotanks, including tank rental and return arrangements where required.
• Coordinate with external blending partners on material availability, production schedules and finished-product collection.
• Obtain and maintain Safety Data Sheets (SDS), Technical Data Sheets (TDS), Certificates of Analysis (COA) and shipping documents.
• Work with the relevant technical team to confirm product suitability before purchasing substitutes or alternative grades.
• Resolve supplier shortages, damaged goods and documentation discrepancies.
• Verify supplier invoices against agreed prices, purchase orders and receiving records, and liaise with accounts on payment arrangements.
• Maintain accurate supplier records, purchasing prices and order histories.

Requirements

• Previous experience in procurement, purchasing, supply chain or a related coordination role.
• Experience in chemical distribution, industrial supplies, manufacturing, marine or offshore industries will be an advantage.
• Degree or Diploma in Business Administration, Chemical Engineering, Chemistry, Engineering, Supply Chain Management or a related discipline.
• Experience with chemical supply chains, industrial logistics, international sourcing or regulatory compliance would be an advantage.
• Experience coordinating overseas suppliers, import shipments and freight forwarders is preferred.
• Strong numerical and analytical skills, with the ability to compare supplier pricing and calculate landed costs.
• Proficient in Microsoft Excel, including formulas, lookup functions, pivot tables and charts, with the ability to prepare clear and accurate pricing analysis reports.
• Good negotiation skills and a proactive approach to identifying cost savings.
• Understanding of inventory replenishment, supplier lead times and shipment planning.
• Strong attention to detail when handling currencies, units of measurement, product grades and purchasing documents.
• Good communication and supplier follow-up skills.
• Able to manage multiple purchases, prioritize urgent requirements and meet deadlines.
• Experience with purchasing, inventory or ERP systems will be an advantage.
• Familiarity with import documentation and Incoterms will be an advantage.
• Responsible, resourceful and willing to learn about chemical products and their handling requirements.
• Candidates with stronger sourcing, pricing analysis and negotiation experience will be considered for the Executive position.

What We Offer

• Salary commensurate with experience and responsibilities.
• Exposure to local and international chemical sourcing, specialty blending and industrial project procurement.
• Opportunities to develop skills in supplier management, cost analysis, negotiation, inventory planning and logistics coordination.

How to Apply

Please submit your resume, expected salary and availability through this job listing.