Admissions Assistant (M/F)
About the company
Within the Direction des Formations of CentraleSupélec, you will join the admissions department. Under the authority of the Responsable des Admissions, your main mission will be to ensure the operational processing of files and the monitoring of the admission process within the school's various programs. You will provide technical support in the preparation of eligibility tests, juries, the monitoring of decisions, the reliability of data, and the improvement of procedures. In this capacity, your activities will be as follows:
Your tasks
- Process and secure files
- Control the completeness, compliance, and consistency of files.
- Verify documents and identify anomalies or situations requiring special attention from the Responsable des Admissions.
- Prepare files and elements necessary for their examination.
- Ensure the updating and traceability of information.
- Assistance in the preparation of tests and juries
- Participate in the material and operational organization of eligibility tests (tests, interviews).
- Prepare summons, lists, and schedules.
- Ensure the administrative and logistical follow-up of summoned candidates.
- Ensure the technical coordination of remote interviews.
- Collect and consolidate elements necessary for the monitoring of tests and juries.
- Identify organizational or technical difficulties and contribute to their resolution.
- Monitor admissions until registration and produce data
- Follow the candidate journey from admission to registration.
- Update monitoring data.
- Ensure the reliability of dashboards and activity indicators.
- Control data quality and assist in the preparation of reporting elements.
- Identify discrepancies or situations requiring the intervention of a manager.
- Contribute to process improvement
- Ensure the flow of information with the relevant departments.
- Contribute to the resolution of operational difficulties.
- Identify malfunctions and propose improvements to procedures and tools.
- Participate in campaign reviews and the evolution of practices.
Requirements
Coming from higher education (such as BTS or BUT), with a specialization in administrative management or human resources, you have proven successful experience, ideally within an admissions department, or in a position involving rigorous management of administrative and operational processes. You have a good knowledge of admission and registration procedures in higher education. You master office tools (notably Excel for reporting and data processing), application platforms (Parcoursup, Etudes en France), and you are comfortable using digital tools. You know how to organize your activities and meet deadlines while being able to report your activities to your hierarchy in a concise manner. Your writing skills are recognized. You demonstrate interpersonal qualities that allow you to work in a team, in a reactive and proactive manner, transversally with all internal and external partners, and while being autonomous. You have the ability to manage sensitive or conflicting situations. You demonstrate discretion, a great aptitude for listening, and respect for confidentiality. You are recognized for your sense of service and your pedagogy. Professional practice of English (B2/C1) is required, in an environment where international exchanges are frequent.