Administrative and Financial Coordinator (M/F)

Under the hierarchical responsibility of the Site Manager, you will provide support by performing various administrative tasks and maintaining contact with the client and suppliers. You will therefore be required to intervene with suppliers, guaranteeing the quality of services delivered, under the delegation of the Coordinators and/or Site Managers. You will also have the mission of ensuring the proper execution of operations by taking charge of EHS management for all activities managed by CBRE GWS France on the sites.

By joining us, your main missions will be:

1) Finance

Drafting quotes and monitoring the validation process; Management and monitoring of supplier invoices as well as purchase orders. Activity reporting to the France finance manager; Integration and monitoring of invoices on the dedicated platform; Creation of purchase orders (PO) on the CBRE tool. 2) Data management

Ensuring the drafting of meeting minutes with the client or internally; Preparation of presentations depending on the supported projects; Management of shared spaces and documentation present on internal platforms as well as those shared with the client. 3) Purchasing

Implementation of contracts with our service providers; Monitoring supplier delivery schedules; Performing supplier follow-up actions (Quotes/Invoices, services, etc.). 4) HSE:

Implementing and monitoring CBRE HSE standards and processes (e logbook) as well as those of the client within the contract scope; Ensuring the proper execution of actions in accordance with expectations; Maintaining up-to-date HSE training/certifications for all CBRE team members on site; Creating and maintaining up-to-date prevention plans for external contractors under the contract; Ensuring Safety awareness for all service providers and the CBRE team on site.

The profile sought Holding a Bachelor's or Master's degree (Bac+3/+5) from a university or business school, you have a successful first experience in this type of position. You enjoy evolving in a dynamic international environment.

Your skills:

Fluent English Solid IT knowledge: Excel, Powerpoint, Outlook and Teams Versatility Good rigor Teamwork Adaptability and proactivity Fluent English required Good verbal/written communication skills Strong interpersonal skills and solution-oriented Sensitivity to HSE standards Organization/Rigor, Autonomy Reactivity, client relationship management