PA and Office Coordinator - Media

About the company

We have a fantastic opportunity for an incredibly organised PA to join a fabulous media company in the West End on a permanent basis.

Your tasks

As the PA and Office Coordinator, you will play a pivotal role in supporting a team of 4 senior leaders with extensive international travel itineraries, expense management and proactive PA assistance, together with event and conference organisation and general office coordination.

Key responsibilities as the PA will include

• General day-to-day PA support to 4 senior leaders
• Extensive international travel bookings, accommodation and itineraries
• Organising relevant visas and documentation as required
• Expense management
• Diary and email management
• Working in collaboration with EAs and Pas across the UK and international offices to ensure seamless coordination
• Coordinating company events including online meetings, conferences and more
• Key contact for the reception and facilities teams
• Supporting building management team and coordinating repairs and maintenance, as required
• Managing stationery orders, liaising with external printers and overseeing office equipment maintenance

And more.

Requirements

This is a fast-paced, international role that requires excellent attention to detail and accuracy, a love of high-volume international travel coordination and event management.

What we’re looking for

• Experience in fast-paced PA roles, ideally in the media industry (or related fields)
• Excellent organisational skills and strong time-management capabilities
• Strong experience in international travel
• Experienced in processing and managing expenses
• Experience coordinating company events including meetings, conferences and staff parties
• Confident communication skills with the ability to liaise professionally at all levels
• Office coordination experience is highly advantageous
• Proactive, ‘can-do’ attitude and problem-solving capabilities
• Ability to work proactively at pace, in an ever-changing environment
• Strong MS Office skills including Outlook, PowerPoint, Word and Excel

How to apply

Interested in this fantastic PA role? If you have the skills and experience that we’re looking and are interested in this fantastic PA opportunity, we want to hear from you ASAP! Please submit your CV, quoting ‘DH – PA and Team Coordinator – Central London’

Other

PA and Office Coordinator - Media Industry - West End, London – up to £45k + benefits

Please note: This role is based in the office in Central London 4 days per week, with 1 day working from home.