Secretary (Admin & Maintenance)

Location:  Tai Seng Working Days:  5 Days Working Hours:  9am to 6pm About the Role We are seeking a responsible and organised Secretary (Admin & Maintenance) to provide comprehensive administrative and secretarial support to the Chief Executive Officer (CEO), and to oversee general office administration and facilities coordination. The incumbent will assist in coordinating assigned business activities and follow up on project statuses with functional managers and supervisors to ensure smooth operations. Key Duties and Responsibilities Manage and maintain the CEO’s calendar, appointments, and daily schedule

Screen incoming calls and correspondence for the CEO

Organise and coordinate monthly management and departmental meetings

Prepare reports, presentations, and meeting materials as required

Arrange travel, transport, and business reservations for the CEO

Liaise with outsourced IT vendors on internet connectivity and IT equipment matters

Coordinate procurement of IT equipment and office devices

Oversee maintenance of CCTV and office security systems

Coordinate monthly pest control services

Manage courier services (e.g., FedEx, DHL)

Oversee procurement of office stationery and pantry supplies

Manage printing of business cards

Administer security access cards for employees

Arrange annual fire extinguisher inspections

Manage meeting room bookings and ensure meeting facilities are properly maintained

Set up video conferencing equipment when required

Coordinate company events, festive celebrations, and customer gift arrangements

Coordinate purchase of office furniture when required

Oversee maintenance of office equipment (TV, sound system, photocopiers, pantry appliances)

Coordinate air-conditioning servicing and utility matters

Manage corporate mobile phones issued to sales staff and plan renewals

Perform ad-hoc duties and projects as assigned by the CEO

Requirements Diploma or equivalent qualification in Business Administration or related discipline

At least 2–3 years of relevant experience in secretarial or administrative support

Proficient in Microsoft Office applications (Word, Excel, PowerPoint)

We regret that only shortlisted candidates will be notified. Careerstar International Pte Ltd EA License No: 03C3254 EA Personnel No: R23115696 EA Personnel Name: Chin Lee Wei