Program Coordinator – AI & Technology - 74136

About the role: A global technology organisation is looking for an experienced Events Coordinator to plan and deliver recruiting events that connect with talent across the AI and technology sector. You’ll work on a varied programme, from intimate dinners with senior leaders to conferences attracting 150–250 attendees. You’ll take ownership of assigned events from initial planning through to onsite delivery and evaluation, while supporting larger events alongside programme leads. The role combines hands-on event production, stakeholder coordination and creative problem-solving. You’ll need to be comfortable adapting plans as priorities change and have a genuine interest in the evolving AI market. The external events calendar is busiest in the second half of the year. During the first half, you may also support internship programmes and orientation activities.

What you’ll do:

• Own the end-to-end delivery of assigned recruiting and partnership events, working to agreed objectives, timelines and budgets.
• Support larger events by managing specific workstreams in partnership with the event or programme lead.
• Coordinate venues, meeting rooms, catering, security, audiovisual requirements and staging.
• Manage external agencies and suppliers, ensuring agreed deliverables are completed on time and to a high standard.
• Prepare detailed event plans, production documents, attendee communications, calendar invitations and pre-event guides.
• Attend events as the primary point of contact for those you own, and provide onsite support for larger programmes.
• Develop contingency plans, resolve delivery issues and escalate risks appropriately.
• Work with marketing and brand teams to develop event materials and communications.
• Coordinate event merchandise and inventory, including ordering, distribution and reconciliation.
• Support purchase order tracking, invoice follow-up and the preparation of purchase requests for approval.
• Gather feedback, administer surveys and prepare event summaries to assess engagement, outcomes and return on investment.
• Share progress and results with internal stakeholders, including senior leaders.

What you’ll bring:

• 3-5 years of relevant experience in event planning, production, operations, marketing or coordination.
• Hands-on experience delivering in-person events from planning through to execution.
• Experience coordinating suppliers, event logistics and budgets.
• Strong organisational skills, attention to detail and the ability to manage several deadlines at once.
• Confidence working backwards from key milestones and preparing practical contingency plans.
• The ability to adapt quickly to changing priorities, unclear requirements and shifting timelines.
• Clear written and verbal communication skills, including confidence working with senior stakeholders.
• A proactive approach, sound judgement and reliable follow-through.
• A strong service mindset and commitment to creating welcoming, well-organised experiences.
• An interest in AI and emerging technology, with the ability to build your understanding independently.

Useful additional experience:

• A background in an event production agency or fast-paced technology organisation.
• Experience delivering recruiting events, employer branding initiatives or talent attraction programmes.
• An understanding of how events contribute to recruitment pipelines and longer-term talent strategies.
• Familiarity with AI tools, prompting or agent workflows to improve administrative efficiency.
• Experience using Microsoft Office, Google Workspace and Slack.