administrative assistant

Education:

Other trades certificate or diploma. Communication, general. Office management and supervision. Project management. Marketing, other.

Work setting:

Community and social services. Non-governmental organization.

Tasks:

• Record and prepare minutes of meetings, seminars and conferences.
• Answer electronic enquiries.
• Type and proofread correspondence, forms and other documents.
• Work with the marketing department to understand and communicate marketing messages to the field.
• Maintain internal record-keeping system.
• Contact clients and suppliers to resolve problems.
• Prepare and post notices and advertisements.
• Modify Web pages, applets and scripts.
• Store, update and maintain databases.
• Write and edit press releases, newsletter and communications materials.
• Oversee the preparation of written material for website content.
• Coordinate work activities to ensure projects meet deadlines and budgets.
• Coordinate projects and programs.

Computer and technology knowledge:

• MS Excel.
• MS Outlook.
• MS PowerPoint.
• MS Word.
• SharePoint.
• MS Office.
• Adobe Acrobat Reader.
• WordPress.

Security and safety:

• Criminal record check.
• Vulnerable sector check.

Work conditions and physical capabilities:

• Ability to work independently.
• Attention to detail.
• Work with minimal supervision.

Personal suitability:

• Ability to multitask.
• Excellent written communication.
• Judgement.
• Team player.
• Accurate.
• Client focus.
• Time management.
• Adaptability.
• Accountability.
• Dependability.
• Quick learner.

Experience:

1 year to less than 2 years.

Employment terms options:

Flexible hours.

Workplace information:

Hybrid.

Financial benefits:

As per collective agreement.

Other benefits:

On-site recreation and activities. Variable or compressed work week.

Support for persons with disabilities:

Applies accessible and inclusive recruitment policies that accommodate persons with disabilities .

Support for newcomers and refugees:

Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees .

Support for Indigenous people:

Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers .

Support for mature workers:

Offers phased retirement options that allow mature workers to gradually reduce their workload (for example: flexible or reduced work hours, part time employment, project-based or seasonal work, etc.) .

Supports for visible minorities:

Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities.