administrative assistant

Education:

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years.

Asset languages:

• Hindi.
• Panjabi; Punjabi.

Tasks:

• Coordinate the flow of information within the team.
• Record and prepare minutes of meetings, seminars and conferences.
• Determine and establish office procedures and routines.
• Schedule and confirm appointments.
• Answer telephone and relay telephone calls and messages.
• Answer electronic enquiries.
• Compile data, statistics and other information.
• Order office supplies and maintain inventory.
• Greet people and direct them to contacts or service areas.
• Set up and maintain manual and computerized information filing systems.
• Type and proofread correspondence, forms and other documents.

Computer and technology knowledge:

• MS Excel.
• MS PowerPoint.
• MS Windows.
• MS Word.
• MS Office.
• Electronic mail.

Area of work experience:

Immigration.

Work conditions and physical capabilities:

• Work under pressure.
• Tight deadlines.
• Attention to detail.
• Repetitive tasks.

Personal suitability:

• Ability to multitask.
• Excellent oral communication.
• Excellent written communication.
• Flexibility.
• Organized.
• Team player.
• Accurate.
• Client focus.
• Reliability.
• Time management.

Experience:

1 year to less than 2 years.