Administrative Executive – Administration and HR Operations

About the company

Our client is seeking an Administrative Executive to support its ship management services team in daily office administration and HR operations.

Your tasks

• Provide administrative support to ensure smooth daily office operations.
• Maintain employee records, databases and filing systems accurately and confidentially.
• Assist with recruitment coordination, interview scheduling, onboarding and offboarding arrangements.
• Support leave and attendance administration and collate information for payroll processing.
• Prepare correspondence, reports and other documents.
• Coordinate meetings, appointments and travel arrangements as required.
• Manage office supplies and liaise with vendors and service providers.
• Process invoices, expense claims and supporting documentation.
• Assist with staff activities and other administrative or HR tasks assigned.

Requirements

• GCE A-Level, Diploma or equivalent qualification, preferably in Business Administration, Human Resources or a related discipline.
• Relevant administrative or HR support experience would be advantageous. Fresh graduates are welcome to apply.
• Proficient in Microsoft Word, Excel and Outlook.
• Good communication, organisational and coordination skills.
• Detail-oriented and able to handle confidential information with discretion.
• Responsible, willing to learn and able to work independently and collaboratively.
• Availability to start immediately or at short notice would be advantageous.