Volunteer Operations & Engagement Executive

Location: Outram Park Salary: $17 per hour (approximately $2,910 per full month of service). Salary will be pro-rated based on the actual service period. Contract: Sep 2026 to 31 Mar 2027 Working Arrangement: Mondays to Thursdays: 9.00am to 6.00pm Fridays: 9.00am to 5.30pm Lunch: 1 hour Sat/Sun: Off Job Scope: Volunteer Deployment Operations (22 Hr per week) Maintain the Deployment Master List Publish deployment opportunities on the Volunteer Management System (VMS) and volunteer.gov.sg. Prepare deployment descriptions, icons and event details Publicise deployment opportunities through WhatsApp Communities Monitor volunteer registrations via VMS and WhatsApp. Screen, assign and register Health Ambassadors (HAs) for deployments. Generate attendance lists and coordinate attendance verification with Health Programme Managers (HPMs). Process deployment cancellations and reimbursement administration through VMS. Perform attendance reconciliation and volunteer reimbursement notifications. Engagement Operations (2 Hr per week) Coordinate administrative support for engagement events . Send invitations and reminder emails to volunteers. Book meeting rooms and coordinate venue logistics. Verify vendor invoices and supporting documents for payment processing. Logistics & Inventory Management (6 Hr per week) Coordinate delivery of logistics. Liaise with Polyclinics, Active Ageing Centres (AACs), Community Hospitals and partners. Maintain inventory records, including t-shirts and programme materials. Monitor inventory movement and replenishment. Operations Support (6 Hr per week) Support the planning team in compiling operational data and tracking outreach efforts for community partnerships and integrated citizen engagement. Support data management requests while ensuring compliance with governance and approval processes. Provide operational support to Project Leads in partner engagement activities. Update and maintain the Partnership Master List. Coordinate operational activities with partners and other community stakeholders. Reporting & Administration (4 Hr per week) Compile deployment statistics and volunteer feedback. Generate operational reports and dashboards. Maintain deployment databases and operational records. Requirements Minimum Diploma Holder Relevant experience community events and engagement EA License No.: 96C4864 Reg. No.: R26161270 JOEY TAY YI TING