Temp Admin @ Toa Payoh

Contract Period: 3 months to 1 year Mondays to Fridays office hours $15/hour

Job Scope:

• Provide comprehensive administrative support to managers, including scheduling internal meetings, tracking marketing status of vacant units, preparing vacancy listing etc.
• Coordinate with internal groups to gather prerequisite / as-built property details such as floor area, floor plans, electrical provisions, water supply, and photographs to facilitate eBid/PQM tender launches and shops allocation
• Handle all incoming general enquiries and correspondences, including emails, phone calls, and letters regarding e-bidding / tender procedures, unit availability and other related matters.
• Maintain accurate and up-to-date records of tenants’ contacts, internal database, and other relevant documents.
• Prepare letter of offers, tenancy agreements and other lease documents for new letting.
• Retrieving archived documents for facts-finding and investigation works.
• Follow up with tenants and prospects on the timely return of lease documents, rescheduling of signing appointment dates etc.
• Providing monthly report inputs to facilitate internal groups in updating of commercial map etc.
• Provide general office support, such as ordering supplies and maintaining office equipment.
• Undertake any other ad-hoc assignments as required.

Requirements:

We seek candidates with 1 to 3 years of experience in administrative, leasing, or customer-facing roles, preferably with basic tenancy and marketing knowledge.

The ideal candidate will need to be proficient in Microsoft Office applications (Word, Excel, PowerPoint), possess good verbal and written communication skills, and demonstrate high accuracy in data entry and document preparation.

Essential qualities include the ability to work both independently and collaboratively in a team.

EA License No: 96C4864 Reg. No.: R24121728 EUNICE WOO JING QI