Programme and Grant Administration Executive (3 Months, City Hall)

Working Hours: Mondays to Thursdays: 9:00am to 6:30pm Fridays: 9:00am to 6:00pm Hybrid work arrangement available, subject to the current hybrid work policy and operational needs Key Responsibilities Support grant administration, including keeping records, tracking milestones, following up on documents and checking progress reports for completeness Support grant correspondence, meeting materials, payment or milestone documents, reporting and audit requirements Coordinate meetings and stakeholder engagements: prepare materials, consolidate inputs, maintain trackers and follow up on actions Support programme reviews and projects related to volunteerism and donations Compile and organise data, and prepare concise summaries, briefing materials, presentations and simple data tables Maintain shared folders, contact lists, meeting records and project documents, and give general admin, procurement or vendor-coordination support when needed Job Requirements 1 to 3 years of experience Background in Public Policy, Social Sciences, Community Development, Business, Administration or a related field Interest in public policy, social issues, community development, volunteerism or philanthropy Strong written and verbal communication skills, able to present ideas clearly and concisely Good project coordination, organisation and follow-up skills Proficient in Microsoft Office Meticulous and able to keep accurate records, trackers and supporting documents Able to work independently and with internal and external stakeholders Professional, resourceful and meticulous, and able to see tasks through to completion Experience in research, project coordination, grant administration, stakeholder engagement or data organisation is an advantage EA License No.: 96C4864 Reg. No.: R22110485 (Shanice Lim Xin Ni)