Administrative & Operational Support (Facility and Infrastructure Management System)

Contract: estimate 4 months Salary: $2,400/month Working Arrangement: 3 days on-site, 2 days work from home

Working Hours: Mondays to Thursdays: 8:30am to 6:00pm, inclusive of 1-hour lunch break Fridays: 8:30am to 5:30pm, inclusive of 1-hour lunch break No work required on Saturdays, Sundays and gazetted public holidays

Job Scope: Create and maintain data records in FIMS. Assist schools and SCD officers in creating, updating and progressing records through the required workflow stages. Support operational transition activities and assist in clearing backlogged transactions and records. Identify and reroute FIMS transactions that are unable to proceed due to staff movement or the absence of designated action parties. Provide administrative support to schools and SCD officers in the use of FIMS. Monitor assigned cases and follow up with stakeholders to facilitate timely completion. Provide periodic progress updates on completed and outstanding tasks. Support other FIMS administrative activities as required.

Requirements: Good IT literacy and proficiency in Microsoft Office applications. Comfortable navigating web-based systems and applications. Strong attention to detail and data accuracy. Good communication and stakeholder management skills. Able to work independently with minimal supervision. Able to learn business processes and system workflows quickly. Prior experience in administrative support, data entry, records management or workflow processing would be an advantage. Note: Main office is located in Grange Road, but you will be required to report to on-site (Schools) EA License No.: 96C4864 Reg No.: R25128798 HUANG QIMENG