Facilities Coordinator. Bilingual - Las Condes

Multinational logistics services company requires the incorporation of a Bilingual Facilities Coordinator, who will be responsible for supervising the management and maintenance of the offices, ensuring cost control, operational efficiency, and compliance with lease contracts, government regulations, and internal standards.

Functions

Implement, supervise, and continuously improve processes related to cost control, expense management, and budget optimization for facilities and managed services such as: Telephony, Office Rent and its maintenance, Company Vehicles, Basic Services, Messaging and Cleaning Services, Computing Equipment, Link Services, etc. Control of warranties and equipment age. Manage replacements, Inventory control, equipment allocation, signing of deliveries / policies. Guarantee compliance with government regulations and internal health, safety, and sustainability standards in all offices. Manage subcontractors responsible for building maintenance activities, including cleaning, vending machines, fire safety, electrical services, office supplies, and facility services (maintenance and reception) to minimize business interruption. Coordinate Brambles GAP internal audits and ensure timely follow-up of action points to maintain high operational standards. Manage all aspects of office administration, including managing incoming and outgoing messenger services, telephone calls, invoices, and deliveries. Coordinate office moving or remodeling projects. Contingency resolution to ensure office operational continuity. Lease management and direct relationship with the landlord. Coordinate with providers regarding electrical issues in buildings, painting, air conditioning, operation of electrical appliances, sanitary facilities, cleaning, ornamentation, sanitation, etc. Data Room Control: Maintain an inventory of computer accessories, Check air conditioning operation, Monitoring of maintenance service servers, UPS, electrical panels, and air. Coordinate the preparation and organization of meeting rooms for team events and client visits, ensuring all logistical and administrative needs are met and ensuring a clean, professional, and well-organized work environment. Provide supplies for meetings or training, Organization of events such as Town Hall Meetings, parties, birthdays, among others. Manage vending machine services, filtered water, cafeteria, and others. Drive cost-saving initiatives and continuous improvement projects for office operations and maintenance. Security: Updating and controlling the operation of the office entry/exit log, Administration of security cameras, Monitoring of the maintenance service for smoke detectors, fire extinguishers, and sprinklers. Employee Travel Management at national or international level: Coordinate Transport, Coordinate Accommodation and Hospitality. Administration of the company car policy (purchases, maintenance, insurance). Purchase office material and maintain sufficient stock, Manage the messenger and packages (documentation, equipment, etc.), Management of telephone calls to the Switchboard and all types of correspondence, Control and maintenance of information for office and parking access.

Education and experience:

Academic background: Engineering in Management, Engineering in Business Administration, Administration and/or related career. Ideal experience of 2 to 3 years in similar functions. Intermediate - advanced English proficiency, as they will have to participate in meetings.

To consider:

Contract modality: Fixed Term Workday: Hybrid 3-4 days in offices Schedule: Monday to Thursday from 08:00 hrs to 17:30 hrs and Friday from 8:00 hrs to 14:00 hrs. Offices located in metro Manquehue (Las Condes)

At HR Burô we are committed to equal job opportunities, without distinction of gender, sexual orientation, disability, nationality, race, religion, or age. We believe in diversity and inclusion as fundamental pillars for professional and personal success.

Requirements

• Minimum education: University / I.P. / C.F.T.
• 2 years of experience
• Age: From 18 years old