THW-2026-210 Administrative Assistant for Operational Support (m/f/d) in the Regional Office Villingen-Schwenningen (Business Administrator - General Business Administration)

Now, here, and everywhere in the world, the THW is in action. With around 88,000 volunteer helpers and around 2,200 full-time employees, we help people in emergency situations, disaster and civil protection cases – technically, logistically, or humanitarily. Our employees prove themselves in extreme situations on-site just as well as in training or administration. Do you want to be part of this unique community? Then apply. Now!

Administrative Assistant for Operational Support (m/f/d)

in the Regional Office Villingen-Schwenningen

EG 10 TVöD (Bund) – limited for two years from the date of hire

Reference number THW-2026-210

If you are a civil servant, a secondment may occur for the period of the limitation; however, claims for reimbursement of salary from your authority will only be reimbursed up to the level of salary group A 10.

You will undertake the following tasks:

• Preparation of management plans as well as budget planning in cooperation with the local associations and calculation of operating costs as well as processing of lease agreement matters
• Implementation of procurements in accordance with valid procurement regulations and management and ensuring of the outflow of funds
• Monitoring of incoming payments, initiation of follow-up measures and preparation of reports on meeting requirements in the event of improper accommodation
• Implementation of economic efficiency studies within the framework of exploration procedures with partner authorities as well as support and monitoring of construction measures
• Initiation of occupational medical and safety technical inspections and processing of risk assessments for the properties in the regional area
• Processing of property damage of the volunteer helpers as well as processing of disciplinary proceedings in accordance with the THW-Gesetz
• Implementation of appointment and dismissal of volunteer leaders and functionaries
• Exercise of technical supervision within the framework of the unit management

You bring with you:

• Successfully completed Bachelor's degree at a (technical) university, e.g., in the fields of administration, business administration, and real estate management
• Applications can also be submitted by THW employees under collective agreements in a comparable middle service who have acquired eligibility to apply internally within the THW
• Organizational talent and understanding of the concerns of a humanitarian-technical, volunteer-based operational organization
• Gender and diversity competence
• Good MS-Office skills and basic knowledge of English
• Driving license of class III or B or BE
• Willingness to perform duties and be reachable outside of usual working hours if required (e.g., in the event of an operation), to participate in the leadership and coordination staff (LuK-Stab) as well as to wear service or operational clothing on certain occasions

What we offer you:

The THW is subject to the Measles Protection Act. All employees must provide proof of immunity or a medical contraindication before being hired. For persons born before 31.12.1970, natural measles protection is assumed, so no proof is required.

The THW stands for diversity and equal opportunity.

With us, you will find exciting tasks in a unique environment. For us, the job is not just a job: We support the compatibility of family, caregiving duties, and profession, e.g., through teleworking, mobile working, and flexible working hour design. We are convinced that mixed teams achieve the best results and promote diversity in every form.

The advertised position is suitable for filling with part-time staff. We are particularly interested in applications from women. Applications from severely disabled people and those treated as such will be given preferential consideration if they are equally qualified. Only a minimum level of physical fitness is required.

For a foreign university degree, we require a certificate evaluation issued by the Central Office for Foreign Education (ZAB). It classifies your foreign university degree into the German education system. We ask you to search for your degree in the anabin information portal (https://anabin.kmk.org/anabin.html) and attach the certificate evaluation to your application. If your degree cannot be found there, a certificate evaluation (https://zab.kmk.org/de/zeugnisbewertung) must be requested.

Do you feel addressed? Then apply by 11.09.2026 via

Link (https://bewerbung.dienstleistungszentrum.de/frontend/THW-2026-210/index.html)

For questions regarding the application process, the employees of the Service Center for Personnel Recruitment at the Bundesverwaltungsamt are happy to assist you at the telephone number 0228 99-358 87500.

Learn more:

www.thw.de (http://www.thw.de/)

Supplementary information: Requirements for the applicant: Advanced knowledge: Microsoft Office