executive assistant

Education:

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years. or equivalent experience.

Work setting:

Retail/wholesale establishment/distribution centre.

Tasks:

• Compile data to prepare documents .
• Establish and co-ordinate administrative policies and procedures.
• Prepare reports and others documents for consideration and presentation to executive committees and boards of directors.
• Analyze incoming and outgoing memoranda, submissions and reports.
• Prepare and co-ordinate the production and submission of summary briefs and reports.
• Prepare agendas and make arrangements for committee, board and other meetings.
• Conduct research.
• Liaise with departmental and corporate officials and with other organizations and associations.
• Plan, organize, direct, control and evaluate daily operations.
• Arrange travel, related itineraries and make reservations.
• Determine and establish office procedures and routines.
• Record and prepare minutes of meetings, seminars and conferences.

Computer and technology knowledge:

• SharePoint.
• MS PowerPoint.
• MS Excel.
• MS Office.
• MS Outlook.
• MS Word.
• Spreadsheet.

Area of work experience:

Business administration/management.

Security and safety:

Criminal record check.

Transportation/travel information:

Parking paid by employer.

Work conditions and physical capabilities:

• Fast-paced environment.
• Work under pressure.
• Tight deadlines.
• Attention to detail.
• Large workload.

Personal suitability:

• Accurate.
• Dependability.
• Efficient interpersonal skills.
• Excellent oral communication.
• Excellent written communication.
• Flexibility.
• Initiative.
• Organized.
• Reliability.
• Team player.
• Hardworking.
• Quick learner.
• Proactive.

Experience:

2 years to less than 3 years.

Employment terms options:

Day.

Health benefits:

Health care plan.

Other benefits:

• Free parking available.
• Paid time off (volunteering or personal days).

Support for persons with disabilities:

• Provides physical accessibility accommodations (for example: ramps, elevators, etc.).
• Offers mentorship, coaching and/or networking opportunities for persons with disabilities .
• Provides awareness training to employees to create a welcoming work environment for persons with disabilities.
• Applies accessible and inclusive recruitment policies that accommodate persons with disabilities .

Support for newcomers and refugees:

• Offers mentorship programs that pair newcomers and/or refugees with experienced employees .
• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees .
• Does not require Canadian work experience.

Support for Indigenous people:

• Offers mentorship, coaching and/or networking opportunities for Indigenous workers .
• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers .

Support for mature workers:

• Applies hiring policies that discourage age discrimination .
• Provides staff with awareness training to create a welcoming work environment for mature workers .

Supports for visible minorities:

Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities.